Business Administration Apprentice

Harrogate & District NHS Foundation Trust
An amazing opportunity to join Harrogate District Hospital Medical Records Department as a Business Administration Apprentice. To apply for this apprenticeship please go to the link below and apply directly to the hospital. https://www.jobs.nhs.uk/xi/vacancy/6d4cbf9d038520b30ba64c638ae07b7b/?vac_ref=914667135

Harrogate & District NHS Foundation Trust - Employer

Harrogate and District NHS Foundation Trust cares for the population of North Yorkshire and York and North East Leeds by providing essential hospital and a wide range of community health services. Foundation trust status mean we have over 17,000 Members of the community who are involved in running the organisation and ensuring we maintain excellent standards and are constantly improving our services for people who use our services.

Harrogate & District  NHS Foundation Trust

04/09/2017    

12 Months


This position is now closed and no additional applications are being taken. If you have any questions please contact the provider who is managing the position.

Job Summary

73151
£131.25
37.50
Harrogate
24/07/2017
Closed
Business & Administration
Harrogate & District NHS Foundation Trust



Detailed Job Description

A fantastic opportunity has arisen at Harrogate District Hospital for a number of Business & Administration Apprentices to start in September.

We are seeking positive, enthusiastic and quality-driven individuals to work in our busy Medical Records Department. There are various teams with different roles within the Medical Records Department that together facilitate the smooth running of the Medical Records and Outpatient Access functions within Harrogate & District NHS Foundation Trust.

You will spend time with a number of teams within the department which may include:

  • The Retrievals and Preparation role includes gathering medical records from around the organisation and from the Medical Records Library using the appropriate aids (e.g. trollies/stools) and then ensuring the medical records are tracked on the electronic tracking system and ensuring that the correct stationery and referral letter are filed in them ready for the outpatient appointment. This role also involves working on a reception desk on a rota.
  • The Medical Records Library role includes tracking and refiling medical records returned to the department using the appropriate aids (e.g. trollies/cages/stools/ ladders), delivering medical records around the organisation using the appropriate aids (e.g. trollies/cages), remove medical records for destruction and maintaining and efficient and effective filing system.

In this role you will:

  • Be trained to ensure that medical records are retrieved from around the organisation and from the Medical Records Library using the appropriate aids (e.g. trollies/cages/stools).
  • Track medical records using the electronic training system using the 6 digit reference number.
  • Ensure that the correct stationery and referral letter is filed in the medical records ready for the outpatient appointment.
  • Ensure that medical records are maintained to a high standard, repairing and creating additional volumes where necessary.
  • Undertake reception desk duties on a rota, dealing with patient enquiries, booking patients in and directing patients to waiting areas.
  • Ensures accurate data input, updating patient demographic details where necessary on the electronic patient administration system.
  • Maintain an efficient and effective filing system in the Main Library using the 6 digit reference number.
  • Ensure that medical records are maintained to a high standard, repairing and creating additional volumes where necessary.
  • Sort incoming medical records which are returned to the department into numerical order using the 6 digit reference number.
  • File medical records at the Main Library in numerical order using the 6 digit reference number using the appropriate aids (e.g. trollies/stools).
  • Track medical records using the electronic tracking system. Sort, track and deliver medical records from the Archive Library around the organisation using the appropriate aids (e.g. trollies/cages).
  • Handle with telephone and walk-in enquires regarding medical records.
  • Deliver and retrieve medical records required for outreach clinics to and from the drop off area using the appropriate aids (e.g. trollies/cages).
  • Remove inactive medical records from the Main Library and sent to the Archive Library.
  • Package up letters to be sent to GP practices.
  • Assist in locating medical records.
  • Assist the Infection Control Team in the removal of risk labels.
  • Locate and send medical records requested by offsite locations.
  • Assist the Information Governance Team with pulling audits, photocopying medical records and delivering and collecting medical records around the organisation in relation to subject access requests.

You will be employed on a 12 month fixed term contract on 37.5 hours per week (Monday-Friday, 08:30-17:00) with time for formal study towards a NVQ Level 2 in Business and Administration. Please note there may be additional study required dependent on applicants’ levels of English, Maths and IT qualifications.

This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if you are interested.

Requirements and Prospects

Qualifications required

Good level of English, Maths and IT essential.

GCSE grade A*-D or equivalent in English, Maths and IT desirable.

You will be willing to participate in professional development specific to this role and undertake all training required.

Skills required

  • IT Skills
  • Numerate
  • Literate
  • Able to use a 6 digit and alphabetical filing system
  • Good communication skills
  • Good interpersonal skills
  • Ability to liaise with staff at all levels

Personal Qualities

  • Reliable
  • Flexible
  • Good team worker
  • Trustworthy
  • Enthusiastic
  • Conscientious
  • Self-motivated
  • Able to use own initiative

Future prospects

To apply for this apprenticeship please go to the link below and apply directly to the hospital:

https://www.jobs.nhs.uk/xi/vacancy/6d4cbf9d038520b30ba64c638ae07b7b/?vac_ref=914667135

Additional Information

Training provided

Intermediate NVQ in Business and Administration, plus functional skills and technical certificate. The training will be provided by Harrogate College.

To apply for this apprenticeship please go to the link below and apply directly to the hospital.

HCUK Training - Learning Provider

HCUK Training is the work based learning and skills division of the Hull College Group, responsible for the delivery of Apprenticeships, Traineeships,  Employability Skills and business training solutions across Yorkshire and the Humber. We are committed to improving the skills, employability and progression opportunities for all of our learners and unlock their potential through lifelong learning.

For more information about this vacancy please contact the provider HCUK Training on 0300 330 2010 or email: tiah.rimmington@HCUKtraining.co.uk (Ref ID:73151)
HCUK Training

These Vacancies Might Also Interest You

Sorry, there are no similar results

About.

At GetMyFirstJob we’re different.

We don’t just provide apprenticeships – we care about young peoples’ futures and do everything possible to connect them with opportunities that will transform their lives. Providing choice, easy access to skills learning and that all-important break into their first job.


View The Career Match Magazine | GetMyFirstJob
Twitter.
Latest News.
GetMyFirstJob | Search
Finding Your First Job

Finding Your First Job.....

List   Map