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Apprentice Contracts Administrator

Accolade Building Services Ltd (ABS)
Administrator to join our friendly, professional team at our office in Ringwood.

Accolade Building Services Ltd (ABS) - Employer

ABS are a Building Engineering Services Company based in Ringwood, on the Dorset and Hampshire border, between Bournemouth and Southampton.

ABS Specialise in Design and Build, fully coordinating Mechanical and Electrical Services to both new and refurbishment projects.



13 months

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Job Summary

Business & Administration
Accolade Building Services Ltd (ABS)

Detailed Job Description

Successful candidate will be trained and developed in skills to achieve / manage the duties and not be exhaustive to:

  • Routine Contracts Administration Work
  • Answering office phone calls in accordance with Company standards, then taking, recording and distributing messages. This to include finding out relevant information when necessary and phoning the Client back
  • Meeting and greeting visitors
  • Typing all correspondence and documentation for the Department as necessary.
  • Typing Up Purchase Orders & Sub Contract Orders & Associated documentation ready for checking by PM’s and issue.
  • Assist with preparation and issue of Sub Contract and Plant & Equipment Enquiries
  • Meeting Minutes Attend In house Meetings – take notes, type and circulate
  • Projects Filing and administration as required
  • Photocopying as required
  • Setting Up and collation of Project Site & Office Files
  • Prepare health & safety information including health & safety plans, method statements, risk assessments, COSHH assessments, safety tool box talks and technical submissions.
  • Recording of Drawings and Documentation on each project, both received and issued.
  • Management of and preparation of Operation & maintenance manuals to meet the PM’s required issue dates and programme.
  • Management and collation of Gas File Updates
  • Management and collation of ECA File Updates
  • Management of Material and Sub contract enquiries requested by PM’s and estimating Team
  • Assist projects team with general projects tasks
  • Assist Design team with preparation of Design Files and Technical Submissions where requested and required.
  • Assisting Estimating team with estimating tasks where requested and required.
  • Assisting with Office Manager tasks in their Absence
  • Assisting with Reception/Administration duties in their absence.

Requirements and Prospects

Qualifications required

A*- C GCSE or equivalent English, Maths essential, plus desired technology or science qualification

Skills required

Organised, strong communication skills – will be communicating to all nationalities, enjoys office and computer based work, confident, tenacious, pro-active, attention to detail, punctual, flexible, organised (essential), natural problem solver, strong computer skills. Knowledge and application of correct grammar and language on written communication.

Personal Qualities

Confident, not oversensitive when placed with new people or personalities

Future prospects

Accolade Building Services would like to offer further career prospects following successful completion of the apprenticeship for suitable candidates. There may also be the opportunity for further progression qualifications

Additional Information

Training provided

The successful candidate will undertake an Intermediate Apprenticeship including both on and off the job training.

Training may be carried out by Brockenhurst College at Unit 5 Brock House, Grigg Lane, Brockenhurst, SO42 7RE, as well as the employer premises for some workshops.

An Intermediate Apprenticeship in Business Administration comprises of the following:

• NVQ Level 2

• Functional Skills in English, Maths and IT

• ERR Certificate

Training will be part of the contracted hours agreed that makes up the working week.

Can you get to the premises every day?

Brockenhurst College - Learning Provider

Brockenhurst College offers a range of apprenticeships to help candidates discover exciting new career opportunities.
For more information about this vacancy please contact the provider Brockenhurst College on 01590 625589 or email: (Ref ID:77368)
Brockenhurst College


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