Detailed Job Description

Successful candidate will be trained and developed in skills to achieve / manage the duties and not be exhaustive to:

• Routine Contracts Administration Work
• Answering office phone calls in accordance with Company standards, then taking, recording and distributing messages. This to include finding out relevant information when necessary and phoning the Client back
• Meeting and greeting visitors
• Typing all correspondence and documentation for the Department as necessary.
• Typing Up Purchase Orders & Sub Contract Orders & Associated documentation ready for checking by PM’s and issue.
• Assist with preparation and issue of Sub Contract and Plant & Equipment Enquiries
• Meeting Minutes Attend In house Meetings – take notes, type and circulate
• Projects Filing and administration as required
• Photocopying as required
• Setting Up and collation of Project Site & Office Files
• Prepare health & safety information including health & safety plans, method statements, risk assessments, COSHH assessments, safety tool box talks and technical submissions.
• Recording of Drawings and Documentation on each project, both received and issued.
• Management of and preparation of Operation & maintenance manuals to meet the PM’s required issue dates and programme.
• Management and collation of Gas File Updates
• Management and collation of ECA File Updates
• Management of Material and Sub contract enquiries requested by PM’s and estimating Team
• Assist projects team with general projects tasks
• Assist Design team with preparation of Design Files and Technical Submissions where requested and required.
• Assisting Estimating team with estimating tasks where requested and required.
• Assisting with Office Manager tasks in their Absence
• Assisting with Reception/Administration duties in their absence.

Qualifications required

A*- C GCSE or equivalent English, Maths essential, plus desired technology or science qualification

Skills required

Organised, strong communication skills – will be communicating to all nationalities, enjoys office and computer based work, confident, tenacious, pro-active, attention to detail, punctual, flexible, organised (essential), natural problem solver, strong computer skills. Knowledge and application of correct grammar and language on written communication.

Personal Qualities

Confident, not oversensitive when placed with new people or personalities

Future prospects

Accolade Building Services would like to offer further career prospects following successful completion of the apprenticeship for suitable candidates. There may also be the opportunity for further progression qualifications

Additional Information