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Apprentice Receptionist

Adflex Ltd
We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

Adflex Ltd - Employer

Adflex is a leading provider of payment gateway services, operating globally. We process over 2 billion GBP across a vast range of payment platforms per annum, supporting more than 4,000 businesses. We specialise in providing intelligent payment solutions, which include virtual terminals, batch driven automation, push payments, hosted pay pages and fully integrated systems. All in which are developed with current back office ERP systems, including our SAP accredited turnkey solution. In addition to our pinnacle technology solutions, we also provide supplier onboarding services for Card Schemes, Issuers and Buyers to promote card spend across new and existing card programs, including level 3 purchasing cards. Furthermore, we specialise in providing merchant services to organisations who wish to accept card payments



1 year

This position is now closed and no additional applications are being taken. If you have any questions please contact the provider who is managing the position.

Job Summary

Business & Administration
Adflex Ltd

Detailed Job Description

As a receptionist you will be working front of house at Adflex, you will be the first point of contact for our company. The role requires someone is who is a confident communicator, who can work independently prioritising their own work load.

Reception Tasks:

Greet and welcome guests/visitors.

Maintain office security by following safety procedures and controlling access via the reception visitor book ensuring guests /visitors sign in and out of book.

Ensure visitor passes are provided to guests and information is documented.

Answer telephone calls, ensure accurate and basic information is taken.

Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures.)

Receive, sort and distribute daily mail/deliveries.

Booking Arrangements:

Arrange travel and accommodation, ensure bookings are made on time and documented.

Order catering facilities for monthly staff lunch and meetings when requested.

Maintain records of and arrange delivery of refreshments.

Manage boardroom outlook calendar, ensure bookings run smoothly for all departments.

General Admin tasks:

Manage general mailbox for enquirers and forward on to the relevant department.

Prepare boardroom for meetings including catering facilities.

Scanning and faxing documents when required.

Preparing reports and presentations.

Logging faults and maintenance requirements.

Providing other administrative support to staff when needed.

Ensure staff notification or upcoming events are sent to staff using internal email address.

Requirements and Prospects

Qualifications required

GCSE’s in maths and English grade A-C (4-9) or equivalent which must be evidenced in your application form.

Skills required

• Good listening skills.

• Numerical skills.

• Effective time management skills.

• Effective written and verbal communication skills and ability to keep others informed.

• Flexible in approach to work and willing to learn new skills.

Personal Qualities

• Being professional and thorough

• Taking initiative

• Communication

• Handling stress

• Being a team player

• Being discrete, trustworthy and reliable

• Prioritising

Future prospects

On successful completion of your apprenticeship you may be given the opportunity to stay on as a permanent member of staff.

Additional Information

Training provided

Business Administration Level 2 apprenticeship

Level 1 Functional Skills English, Maths & ICT (if required)

Employment Rights & Responsibilities (ERR)

Personal Learning & Thinking Skills (PLTS)

Weekly Wage: £140 – possibility to increase in 6 months Working week: Monday to Friday 9 to 5:30pm 40 hours per week

Havering College - Learning Provider

Havering College is an award winning centre for lifetime learning and training, offering a diverse range of qualifications from entry level to postgraduate degrees. Our mission is to deliver high quality education and training that responds to the needs of employers and individuals.

For more information about this vacancy please contact the provider Havering College on 01708 455011 or email: (Ref ID:80790)
Havering College


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