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Office Administration Apprentice

Martongate Primary School
An exciting opportunity has arisen for an Office Administration Apprentice position at a warm, welcoming primary school based in Bridlington.

Martongate Primary School - Employer

Many visitors to the school comment on the warm welcome that they receive and the friendly atmosphere that exists in school. We like to think that this is because we have lovely staff who value the special children that come to our school, and work very hard to give them a rich and fulfilling experience; helping them become the very best that they can be.



12-18 months

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Job Summary

New Vacancy
Business & Administration
Martongate Primary School

Detailed Job Description

Main Purpose of the Job

  • To provide efficient, confidential, administrative and clerical support to the whole school using a range of systems
  • To offer an efficient response to all visitors to the school and deal with internal and external telephone queries in a courteous manner
  • Act as first point of contact with the school filtering enquiries as appropriate and taking and passing on messages when necessary

Main Duties

  • Answer the telephone, deal with visitors, staff and pupils and deliveries
  • Reprographics for the schoolAssist with sending debt letters to parents
  • Assist with inputting EYFS Admission Forms in the School’s Database – SIMS
  • Assist with updating Pupil Contact Details (Data Collection Sheets) into SIMS
  • Create a monthly Newsletter for Staff, Parents and Governors using Publisher
  • Create Flyers and Posters for events
  • Create Computerised Advertisements for the School’s Main Entrance – Power Point
  • Update and Replenish Main Entrance Information i.e. Lunch Menus, Term Dates etc
  • Update Notice Boards, Posters and Information etc around School
  • Create and Update Medical Information for School, Staff and Kitchen Staff
  • Liaise with other Agencies such as School Health, Education Welfare Services often dealing with matters of a highly confidential nature. Manage procedures for visits to the school by External Agencies
  • Administer authorised medication to Pupils in line with the School’s Medical Policy (when necessary), keep records and liaise with Parents if required
  • Make contact with Parents / Carers or Emergency contacts during the school day as need arises
  • Distribute incoming mail to relevant persons
  • Ensure correct postage is used on all outgoing correspondence and take to the Post Office
  • Basic Filing Work closely as a team with the Admin Team and School Business Manager
  • Any other duties which are reasonable commensurate with the post.

Requirements and Prospects

Qualifications required

  • Computer literate – SIMS, Word, Desktop publisher
  • Keyboard skills
  • Use of internet
  • Good written and oral communication
  • Experience of working in a busy office environment
  • Experience of working in an educational environment
  • Experience of dealing with the public and providing customer services
  • Experience of team working
  • Experience in working under pressure and to deadlines

Skills required

  • Reception and telephone skills
  • Filing
  • Knowledge of SIMS, Microsoft Word and Desktop Publishing skills
  • Reprographic experience

Personal Qualities

  • Strong interpersonal skills
  • Be organised and efficient
  • Exhibit excellent customer care skills
  • Reliable, trustworthy and punctual
  • Patience and communication skills with children and adults
  • Good Literacy and Numeracy skills
  • Ability to follow instructions
  • Ability to relate well to children and adults
  • Ability to treat delicate situations in a confidential, tactful manner
  • Ability to adapt to new working situations – technology, systems etc
  • Ability to work unsupervised, to prioritise effectively and work to deadlines
  • Ability to work under pressure
  • Ability to use own initiative
  • To work constructively as part of a team, understanding school roles and responsibilities and your own position within these
  • Willingness to work flexibly when required
  • Keep calm and professional at all times
  • Have a good sense of humour

Future prospects

For the right candidate, there is the potential to secure a full time, permanent position within the company, upon completion of the apprenticeship.

Additional Information

Training provided

Level 2 Apprenticeship in Business and Administration. There will also be the chance to obtain Functional Skills in Mathematics, English and IT if required.

East Riding College Limited - Learning Provider

For more information about this vacancy please contact the provider East Riding College Limited on 01482 390888 or email: (Ref ID:82975)
East Riding College Limited


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