School Administrator Apprentice

  • St Dennis Primary Academy
  • St Dennis, Cornwall
  • £5.00 per hour

To provide financial, administrative and clerical support to the School. To be the first point of contact with parents and other visitors to the school in person and by telephone.

Vacancy provider logo for Truro and Penwith College

  • GMFJ Reference
    86049
  • Wages
    £5.00 p/h
  • Hours
    30.00 per week
  • Date Posted
    21/05/2018
  • Start Date
    05/09/2018
  • Approx. Duration
    12 months

  • Location
    St Dennis
  • Status
    Now Taking Applications
  • Sector
    Business & Administration
  • Opportunity Type
    Intermediate Level 2
  • Employer
    St Dennis Primary Academy

Description

  • To welcome visitors, ensuring signing in procedures are followed, to receive and prioritise incoming telephone calls and deal with them appropriately taking detailed messages as required.
  • To provide a professional and confidential administration service for the school including word processing of correspondence, weekly newsletter, reports, publications and other documents as required.
  • To sort, distribute and administer incoming and outgoing mail.
  • To help update all school records and files remain up-to-date and in accordance with Data Protection legislative requirements and to participate in maintaining backup systems.
  • To assist in maintaining pupil records appropriately ensuring confidentiality with such records.
  • To ensure the provision of administrative support in respect of timetables, registers and absences, lettings diary, post book, nursery, breakfast club, after school club, school meals, school events and outings, medical and dental visits.
  • To organise all arrangements for meetings as required.
  • To assist with office organisation including stock control of office stationery and consumables.
  • To ensure the processing of authorised orders in accordance with the agreed priorities and deadlines and in accordance with the working practices of the finance office.
  • To maintain and update the school’s social media presence, including website, Twitter and Facebook page as well as produce school electronic communications and operate parent communication services.
  • To be aware of and adhere to the school’s child protection policy and procedures, and to report any concerns under such procedures which may be observed during the course of duty.
  • To be aware of and adhere to applicable rules, regulations, legislation and procedures e.g. local (Equal Opportunities Policy/Code of Conduct) and national legislation (Health and Safety, Data Protection).
  • To maintain confidentiality of information acquired in the course of undertaking duties for the School.
  • To provide administrative support to the school pupil support manager and school senco in their roles.
  • To undertake other duties appropriate to the grading of the post as required.

St Dennis Primary Academy is committed to safeguarding and promoting the welfare of students and expects all staff to share this commitment. The successful applicant will be required to undertake an Enhanced DBS Disclosure check and will be expected to provide two references.

For more information about this vacancy please contact Truro and Penwith College on 01872 305500 (Ref ID: 86049)

Company website : www.stdennis.academy

Essential:

  • Practical experience of word processing, e-mail & other office electronic applications.
  • Good typing and word processing skills.
  • Good oral & written skills.
  • Good organisational skills.
  • Good communication skills.

Desirable:

  • Knowledge of electronic display & presentation formats.
  • Attainment of GCSE’s or equivalent (educated to level 2 standard) to include Maths & English.
  • Day 1 Recap key messages from induction on how to successfully complete the apprenticeship.Employee Rights and Responsibilities. Learner will develop an understanding of the role of organisations and industries, as well as gaining an understanding and awareness of employer’s expectations and employees’ rights and obligations.
  • Day 2 Managing personal performance and development: SMART targets; Professional development; Career development goals; Work-life balance; Feedback; Learning styles; Time management.
  • Day 3 Communication in a business environment: Clear, effective and professional written, verbal and non-verbal communication. Apprenticeship Assessment/ Programme Review visit at workplace.
  • Day 4 Customer service and Sales: Maximising sales (upselling & cross selling); Sales techniques; Feature and benefits; Needs and expectations; Brand promises; Service offer; Service knowledge; Equality and Diversity.
  • Day 5 Business awareness and change: Business structures and models; External and internal factors that may impact on a business; Goals, objectives and how these align with strategy; change implementation.
  • Day 6 Equality and Diversity: Understanding equality and diversity; Benefits of E&D; Legal implications. Apprenticeship Assessment/ Programme Review visit at workplace.
  • Day 7 Teamwork: Developing good work relationships; Making a positive contribution to the business; Dealing with conflict.
  • Day 8 Project development (½ day): Identification of project; Developing business case; Developing project plan.Health and Safety. Legislation requirements.
  • Day 9 Project development (½ day): Reviewing project progress; Developing project.Study ½ day. Apprenticeship Assessment/ Programme Review visit at workplace.
  • Day 10 Presentation skills:Project review; Presentation skills; Presentation software.
  • Day 11 Project presentations. Learner project presentations to employer audience. *Presentation of certificates for unit examination achievements.* Time/duration dependant on cohort group size.

Essential:

  • Excellent personal presentation.
  • Professional, tactful & sensitive.
  • Discreet & confidential.
  • Ability to work on own initiative and within a team.
  • Enjoys working with young children.
  • Displays an awareness, understanding and commitment to the protection and safeguarding of children and young people.

Desirable:

  • Good standard of practical skills, knowledge of administrative work within a school/ college environment.
On successful completion of the apprenticeship there is a possibility of a job role.
8:30 - 3.30 (one hour for lunch). Negotiable depending on experience. You will be working on a daily basis with a variety of different people and students. You must be able to remain professional at all times.

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