The role will involve:
Performing general clerical duties including tendering data, filing, answering telephone calls, recording & passing on messages, meeting and greeting guests.
Arranging of visitors passes as required and keeping close control of live cards and auditing these regularly. Advising staff of guests’ arrivals. Organising refreshments for waiting guests.
Liaising with Building Management in respect of office conditions, reporting problems & booking repairs/maintenance as required.
Coordinating meeting room bookings.
Dealing with incoming email and post forwarding to the appropriate person for action.
Assisting with the recording of expenses and timesheets.
Assisting with the preparation of reports and documents internally and externally using Microsoft Office applications including Excel, Word, Outlook, PowerPoint and Bluebeam/Adobe PDF.
Assisting in organising and managing team events.
Keeping accurate filing and archiving systems in accordance with QA procedures.
Assisting with travel booking and itinerary planning.
Performing any other duties as and when required.