Main Duties will include but not be limited to:
1.To open and distribute incoming post.
2.To write thank you letters for donations made to the Charity.
3.To assist in processing all purchase invoices/credit notes, ensuring they correspond with purchase orders and are correctly authorised for payment.
4.To enter purchase invoices onto the Sage system, ensuring the correct allocation to nominal codes and departments.
5.To reconcile supplier statements and highlight any queries to the Purchase Ledger Clerk.
6.To assist in processing staff and volunteer expenses, ensuring correct authorisation.
7.To assist in preparing the weekly banking for all 3 departments
8.To assist the Payroll Clerk, Sales Ledger Clerk and Fundraiser.
9.To assist with the Administration of the Community Services Department and the Princess Alexandra Home.
10.To deal with daily communications and correspondence for other departments.
11.Post outgoing mail as per rota.
General
12.To develop and maintain harmonious and professional working relationships with
colleagues, volunteers, clients, other organisations and the general public.
13. To support the Finance and Administration Manager and Chief Executive as
required.
14. To undertake other associated duties, responsibilities and training as directed by
the Finance and Administration Manager and the Chief Executive.
15. To ensure compliance with statutory requirements and organisational policies
and procedures e.g. Health and Safety, Data Protection etc.
16. All employees are expected to positively promote the work of the organization through communications, publicity and fundraising.