School Administrator Apprentice

  • St Dennis Primary Academy
  • St Dennis, Cornwall
  • £4.35 per hour

To provide financial, administrative and clerical support to the School. To be the first point of contact with parents and other visitors to the school in person and by telephone.

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Vacancy provider logo for Truro and Penwith College

  • GMFJ Reference
    98194
  • Wages
    £4.35 p/h
  • Hours
    32.50 per week
  • Date Posted
    01/04/2019
  • Start Date
    04/09/2019
  • Approx. Duration
    18 months

  • Location
    St Dennis
  • Status
    Now Taking Applications
  • Sector
    Business & Administration
  • Opportunity Type
    Intermediate Level 2
  • Employer
    St Dennis Primary Academy

Description

1.To welcome visitors, ensuring signing in procedures are followed, to receive and prioritise incoming telephone calls and deal with them appropriately taking detailed messages as required.

2.To provide a professional and confidential administration service for the school including word processing of correspondence, weekly newsletter, reports, publications and other documents as required.

3.To sort, distribute and administer incoming and outgoing mail.

4.To help update all school records and files remain up-to-date and in accordance with Data Protection legislative requirements and to participate in maintaining backup systems.

5.To assist in maintaining pupil records appropriately ensuring confidentiality with such records.

6.To ensure the provision of administrative support in respect of timetables, registers and absences, lettings diary, post book, nursery, breakfast club, after school club, school meals, school events and outings, medical and dental visits.

7.To organise all arrangements for meetings as required.

8.To assist with office organisation including stock control of office stationery and consumables.

9.To ensure the processing of authorised orders in accordance with the agreed priorities and deadlines and in accordance with the working practices of the finance office.

10.To maintain and update the school’s social media presence, including website, Twitter and Facebook page as well as produce school electronic communications and operate parent communication services.

11.To be aware of and adhere to the school’s child protection policy and procedures, and to report any concerns under such procedures which may be observed during the course of duty.

12.To be aware of and adhere to applicable rules, regulations, legislation and procedures e.g. local (Equal Opportunities Policy/Code of Conduct) and national legislation (Health and Safety, Data Protection).

13.To maintain confidentiality of information acquired in the course of undertaking duties for the School.

14.To provide administrative support to the school pupil support manager and school senco in their roles.

15.To undertake other duties appropriate to the grading of the post as required.

For more information about this vacancy please contact Truro and Penwith College on 01872 305500 (Ref ID: 98194)

Company website : http://www.stdennis.academy/

Essential :

  • Practical experience of word processing, e-mail & other office electronic applications.
  • Good typing and word processing skills.
  • Good oral & written skills.
  • Good organisational skills.
  • Good communication skills

Desirable :

  • Knowledge of electronic display & presentation formats

Essential :

  • Attainment of GCSE’s or equivalent (educated to level 2 standard) to include Maths & English.

Day 1 : Recap key messages from induction on how to successfully complete the apprenticeship. Employee Rights and Responsibilities. Learner will develop an understanding of the role of organisations and industries, as well as gaining an understanding and awareness of employer’s expectations and employees’ rights and obligations.

Day 2 : Managing personal performance and development: SMART targets; Professional development; Career development goals; Work-life balance; Feedback; Learning styles; Time management.

Day 3: Communication in a business environment: Clear, effective and professional written, verbal and non-verbal communication (day 1 of 2).

Day 4 : Communication in a business environment: Clear, effective and professional written, verbal and non-verbal communication (day 2 of 2).

Day 5: Tuition Support Day – for self-study units:

Optional units including:

Unit 102 – Use a telephone and voicemail system

Unit 103 – Meet and welcome visitors in a business environment

Unit 202 – Produce business documents

Unit 207 – Provide reception services

Unit 242 – Using email

Day 6 : Providing administration services:

- Organising and administration of meetings

- Organisation of travel and accommodation

- Managing diary systems

- Office equipment

- Mail services

Day 7: Customer Service and Sales: Brand promises; Service offer; Service knowledge; Equality and Diversity.

Day 8: Study day

Day 9 : Business awareness and change: Business structures and models; External and internal factors that may impact on a business; Goals; objectives and how these align with strategy; change implementation.

Day 10 : Equality and Diversity: Understanding equality and diversity; Benefits of E&D; Legal implications.

Day 11 : Teamwork: Developing good work relationships; Making a positive contribution to the business; Dealing with conflict.

Day 12 and 13

Project development: Identification of project; Developing business case; Developing project plan.

Study time ½ day.

Presentation skills:

Project review; Presentation skills; Presentation software.

Day 14 : Study day

Day 15 : Health and Safety: Legislation requirements

Day 16 : Project Development (½ day): Reviewing project progress; Developing project.

Study time ½ day.

Day 17

Presentation skills: Final practice day for presentations.

Study time ½ day.

Day 18

Project presentations: Learner project presentations to employer audience*

Presentations of certificates for unit examination achievements.

*Time/duration dependant on cohort group size.

Apprenticeship Assessment/ Programme Review visit at workplace

Essential :

  • Excellent personal presentation.
  • Professional, tactful & sensitive.

Discreet & confidential

  • Ability to work on own initiative and within a team.
  • Enjoys working with young children.
  • Displays an awareness, understanding and commitment to the protection and safeguarding of children and young people.

Desirable :

  • Good standard of practical skills, knowledge of administrative work within a school/ college environment.

On successful completion of apprenticeship, there will be the opportunity of a permanent position.
St Dennis Primary Academy is committed to safeguarding and promoting the welfare of students and expects all staff to share this commitment. The successful applicant will be required to undertake an Enhanced DBS Disclosure check and will be expected to provide two references. This is a term time job. You will be working on a daily basis with a variety of different people and students. You must be able to remain professional at all times. Hourly wage: £4.35 to £6.15 depending on age.

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