Commerce Business Administrator Apprentice.

Herefordshire Group Training Association Hereford

To provide a comprehensive administrative service to the commerce team with a particular focus on supporting an agenda of Apprentice Recruitment and Employer Engagement and associated administration.

Apprenticeships > Level 3 (Advanced) Apprenticeship Business & Administration

  • GMFJ Reference
    125551
  • Wages
    £4.15 p/h
  • Hours
    37.50 per week
  • Date Posted
    08/02/2021
  • Start Date
    04/03/2021

  • Location
    Hereford
  • Status
    Now Taking Applications
  • Sector
    Business & Administration
  • Employment Type
    Advanced Level 3
  • Employer
    Herefordshire Group Training Association

Description of Opportunity

Duties and responsibilities will include: Attend all required off the job training in accordance with programme of study and ensure that any work set is completed within defined timeframes Support in Employer Engagement Administration, including: Ensuring that Employers have an ERN number, obtaining one where necessary Checking LRS Prior Learning reports for potential apprentices Issuing and ensuring that employer contracts are signed Ensuring that new employers complete initial application form Ensuring that the procedure for getting new non levy employers onto the Apprenticeship Service is initiated Ensuring that initial start documentation is completed by the employers where applicable, and apprentices Liaising with the Employer Engagement Lead, Apprentice Applicants and Employers to ensure that applicant employer interviews are booked in Scanning, filling, savibg documents Loading new apprentices onto the Apprenticeship Service where applicable Ensuring accurate tracking and status recording to support overall department administration Ensuring that all employers have current H&S vetting forms and Employer Liability Certificates Ensure vacancies are advertised on NAS, facebook and others as agreed Once trained, take on responsibility for updating PICS with ‘on programme’ updates and amends, including: Changing a learners status (red, amber, green), changing employers, processing early leavers and breaks in learning Learn the Apprenticeship Funding Rules and ensure that knowledge is kept current Work with the Commerce Operations Manager to develop auditing experience and knowledge in order to work towards being responsible for regular audits of the Commerce learner files Ensure that outstanding levels of Customer Service are shown to all Applicants, Apprentices, and Employers Liaise with Monitoring Officers to keep abreast of likely progressions Take part in, and support the effective running of key events such as Annual Awards and Open Events Maintain accurate and complete records of correspondence and transactions Deal with visitors to the organisation Deal with incoming calls to the organisation Provide general administrative support to team Achieve agreed individual targets allocated from the Business and Development Plan objectives, plus any personal development plan targets and contribute generally towards the achievements of the objectives of the Association Maintain safety standards in line with the Health & Safety at Work Act and other appropriate legislation Carry out duties in line with: The Association’s Equality and Diversity policy Self-assessment and other relevant quality procedures The Association’s Health and Safety and safeguarding policy The Associations purpose and core values Maintain allocated departments and associated plant, resource and equipment to a safe and efficient level Respond promptly and effectively to requests for information and assistance Take appropriate action for updating and self-development on all matters associated   with training to improve personal effectiveness  Act as an excellent role model for Apprentice learners and as an excellent ambassador for HWGTA with all external contacts Undertake all reasonable requests from the Employer Engagement Lead or Commerce Operation’s Manager for work activities

For more information about this vacancy please contact HWGTA on +441432377001 (Ref ID: 125551)

Organisation Attention to detail Communication skills (Verbal and written) Relationship building Technical skills ( Microsoft Excel and Word) Customer focused
Good GCSE Grades ICT Qualification
Business Administrator Level 3 Apprenticeship Standard:Training through HWGTA normally comprises of five days per week in company with one day release as and when required at our Training Centre at Holmer Road, doing an appropriate course of study Functional Skills maths, English  (if required)A monthly monitoring visit in company will also take place, during which we make ourselves available for discussion about any special training that may be useful to you, and to identify and resolve problems if they ariseIn addition, the training programme includes an optional 5-day team building residential course, usually held in April/May each year
Adaptable Good time management Confidence Passionate Trustworthy & Confidential Commitment
We are looking to develop an apprentice to stay with the business, therefiore further oppurtunties are available on succesful completition of your apprenticeship

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