Admin and Office Trainee.

Gfm Education Hampshire

The Gosport and Fareham Multi-Academy Trust (GFM) seek to offer paid internships for the role of ‘administration and office support’.

Traineeship Education & Training

  • GMFJ Reference
  • Hours
    25.00 per week
  • Date Posted
  • Start Date

  • Location
  • Status
    Now Taking Applications
  • Sector
    Education & Training
  • Employment Type
  • Employer
    Gfm Education

Description of Opportunity

You will provide new office and administration support to the teams across the GFM schools and buildings. Your placement will be at a specific site for the duration of your KICKSTART placement with us, however you may be asked on occasion to travel between sites.

You will have a keen interest in developing your skills for working with people and be able over time identify your specialist skills and develop a strong competence in a broad range of commonly used office and administration tasks.

The successful intern will be able to demonstrate a desire to develop the key skills and/or embark on the first steps within a career of working within an office and administration environment for organisations.

During your 6 month placement with GFM you will join a school and/or site to develop your skills and knowledge toward the next steps in your career pathway.

A typical day will consist of the following duties and developed responsibilities.

1. Manning of telephone switchboard and reception. Responsible for sending and receiving emails and faxes as directed.

2. Dealing with day-to-day enquiries through switchboard or via reception, and ensuring messages are forwarded to the appropriate member of staff via voicemail, email or in person.

3. Distribution of post around the school and offices throughout the school day.

4. Responsible for the franking of all post.

5. Responsible for distributing admin emails to the appropriate staff member.

6. Contacting parents/carers as directed

7. General administration and clerical work as required.

8. Maintaining of record files. Archiving records to record stores and electronic archives.

9. Dealing with visitors and offering hospitality.

10. Such other duties as may reasonably be allocated within the purview of the post by the Headteacher/Line Manager.

Mobility Clause

As an employee of the GFM Multi Academy Trust, you may be required to work some of your contracted hours at other schools within the Trust as deemed reasonable and subject to the needs of the establishments within the Trust.

Further expectations of successful candidates

? To act as a positive role model

? To participate in school initiatives where every person is expected to contribute to learners progress

? To participate in the GFM’s professional learning programme as agreed

? To contribute to the GFM’s procedures for a self-evaluation process

? To be courteous to colleagues and provide a welcoming environment to visitors and telephone callers

? To be keen to play a positive part in the life of the GFM Community, supporting its distinctive mission and ethos, and encouraging and ensuring staff, pupils and students adhere to school expectations

? Such other duties as may reasonably be allocated by the Headteacher or senior colleagues

For more information about this vacancy please contact Let Me Play on 0203 4757511 (Ref ID: 133747)

GCSE Passes in English and Math and/or equivalent level 1 and 2 qualifications.

Ability to demonstrate an amplitude toward associated reception/telephone duties - as first contact of the organisation.

Be able to demonstrate a competence in using basic IT skills and some knowledge of commonly used software for administration such as word processors and spreadsheets.

There may be futher opportunities after the traineeship placement for outstanding candidates.

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