Business Support Assistant Apprentice

  • Civil Aviation Authority - London
  • London Arena, Greater London
  • £394.23 per week

Are you motivated, committed and reliable? Are you wanting the opportunity to work in an administration role with the existing team at Civil Aviation Authority? If this sounds like you, apply now!

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  • GMFJ Reference
    245412
  • Wages
    £394.23 p/w
  • Hours
    40.00 per week
  • Date Posted
    19/01/2024
  • Start Date
    20/03/2024
  • Approx. Duration
    12 months

  • Location
    London Arena
  • Status
    Now Taking Applications
  • Sector
    Business & Administration
  • Opportunity Type
    Advanced Level 3
  • Employer
    Civil Aviation Authority - London

Description

We are the UK's aviation regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.

Core Accountabilities:

- Assist the CAAPS Management Team in the collection, collating and distribution of Trustee meeting packs on a timely basis, utilising both e-mail and the Scheme's e-governance system (Diligent Boards) to do so.

- Assist in monitoring and maintaining Diligent Boards, ensuring documentation remains complete and up to date as well as addressing any technical issues raised by Trustees and Scheme advisers.

- Assisting in liaising with CAAPS Management Team, Trustees and Scheme advisers to co-ordinate meetings, ensuring calendar invites are issued and venues are booked. To act as host for online and hybrid meetings managing waiting rooms.

- Sourcing accommodation and travel for the CAAPS Team and Trustees as required.

- Assisting in audit processes by uploading documentation to the relevant secure portals and the drafting and distribution of authority letters to the investment managers.

- Collating documentation to support the quarterly VAT reclaim process.

- Assisting in document retention, maintaining, organising, and consolidating for the London Office, ensuring statutory requirements are met.

- Responsible for the logging, scanning, filing and distribution of post received by CAAPS.

- Providing administrative and secretariat support to the Chief Operating Officer and Finance & Treasury Manager as required.

Additional Information:

For many appointments within the CAA, these roles require access to operationally sensitive infrastructure and/or Nationally Protected information. For these roles the post holders must undergo National Security Vetting and achieve the appropriate level of clearance.

To be vetted we will usually expect a reasonable period of residency in the UK so that meaningful checks can be undertaken. For this role this will need to be 5 years.

The CAA values high ethical standards and personal integrity among employees. If invited for interview you will be asked to complete a declaration of interest.

Working With Us:

We are on a journey towards being increasingly adaptable, where our colleagues collaborate as part of cross-functional teams. This approach ensures we never stop learning together. It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.

We have embraced hybrid working and offer flexible working patterns, being open to having a conversation about what works for you. We know where and when we work is important in achieving a work-life balance.

We are passionate about diversity and ensuring all are included at the CAA. We are an equal opportunity employer and actively encourage applications from candidates of all backgrounds. We use fair and inclusive selection approaches to hire the best person for the job based on merit alone.

As a member of the Disability Confident scheme, applicants who meet the minimum criteria for a role with us will be guaranteed an interview. If you require an adjustment for any reason, please let us know.

We welcome applications from people of all backgrounds, abilities, and communities however due to the security clearance process required for this role, we are unable to accept applications from anyone under the age of 18. For more information on SC clearance, please visit Vetting explained - GOV.UK (www.gov.uk)

At the Civil Aviation Authority, you will be working towards a Business Administration Level 3 Apprenticeship over the course of 18 months.

For more information about this vacancy please contact Lifetime Training on 0333 0143 669 (Ref ID: 245412)

- Use of MS Office and particularly Word - Good communication skills - Good numeracy skills
No qualifications required!
Business Administrator Apprenticeship L3 including Functional Skills in Maths and English
- Keen to learn - Attention to detail - Reliable - Team worker
On going learning and development opportunities.

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Opportunities with Lifetime Training

Established in 1995, Lifetime Training's founding principle was to support individuals and businesses to perform better through the delivery of outstanding training programmes.

Today this principle remains core to Lifetime Training's business and has enabled them to become one of the UK's market-leading training providers, offering apprenticeship programmes, recruitment services and training courses.

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