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Apprentice Executive Assistant

  • EY
  • London, Greater London
  • £24050 per annum

An exciting opportunity is waiting within one of the world's largest professional service firms. EY is committed to building a better working world so the ideal apprentice will demonstrate integrity, enthusiasm and courage.

Vacancy provider logo for BPP Professional Apprenticeships

  • GMFJ Reference
    250876
  • Wages
    £24,050 p/a
  • Hours
    35.00 per week
  • Date Posted
    06/06/2024
  • Start Date
    28/10/2024
  • Approx. Duration
    15 Months

  • Location
    London
  • Status
    Now Taking Applications
  • Sector
    Business & Administration
  • Opportunity Type
    Advanced Level 3
  • Apprenticeship Standard
    Business administrator (ST0070)
  • Employer
    EY

Description

Key Responsibilities:

Relationship management

  • Develop and maintain internal and external networks, building knowledge of key business matters in order to effectively identify and communicate priorities.
  • Build relationships with clients PA’s identifying opportunities to enhance EY’s reputation.
  • Gain knowledge and competency in use of EY’s relationship management database.
  • Develop and use apprentice network to team and support colleagues throughout period of apprenticeship.

Diary and meeting management

  • Understand the processes of diary management, building knowledge to enable effective working within own calendar and to plan appointments/meetings for others.
  • Gain knowledge and practices to show competency in identifying and resolving conflicts and to use initiative and judgment on priorities.
  • Acquire skill to monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively.
  • Understand all processes to enable completion of logistical arrangements for meetings/events and ensure documentation is prepared in advance of meetings.

Travel management

  • Understand/ acquire knowledge and skill to research, plan and reserve UK and Global travel for self and others.
  • Acquire understanding and competency of working in differing time zones.
  • Understand and effectively work with EY travel and expenses policy.
  • Become competent in EY’s travel booking tool.
  • Acquire skill in itinerary planning and production, researching to incorporate consideration of reasonable alternative cost effective travel.
  • Understand and maximise cost reduction opportunities, utilise preferred travel provider.

Communication management

  • Gain competency in monitoring emails, post and calls taking appropriate action.
  • Understand mechanics of escalation and delegation to effectively resolve issues.
  • Understand and apply knowledge gained to enable proofreading and sense check of communications and documentation, complying with brand and risk procedures.

Events management

  • Gain experience in coordinating events ensuring compliance with policies and liaising with departments of Procurement, Risk Management and Health and Safety and all other relevant teams.
  • Assist in/facilitate logistical arrangements and attend events as required, proactively ensuring relevant documentation is available.
  • Understand and acquire skill to enable to plan, budget, and negotiate costs.

Time and expense management

  • Understand and gain level of competency in EY’s time and expense database.
  • Gain knowledge and understand policy around preparation and submission of timesheets.
  • Comprehend policy and processes in relation to collation and submission of expenses and invoices ensuring compliance and adherence to approval process.
  • Understand processes to effectively reconcile credit card/bank statements with receipts as appropriate.
  • Understand and gain competency in the importation of Amex charges into expense reports.

General administrative and project support

  • Gain competency in all EY databases
  • Understand and adhere to EY policies and best practices.
  • Gain knowledge to maintain client contact and relationship databases.
  • Understand procedures and working methods of project support.
  • To work as part of a team providing support
  • Recognise best practice to meet and greet visitors to EY offices.
  • Apply sufficient time and commitment to undertaking study and learning demands of Business Administration Accreditation.


For more information about this vacancy please contact BPP Professional Apprenticeships on 01133 500 333 (Ref ID: 250876)

  • Basic knowledge of Microsoft packages: Outlook, Word, Excel and PowerPoint and Teams.

  • Minimum of 5 GCSEs including Maths and English at grade 4 (C) and above.
  • IT knowledge desirable.

As a Business Administration Apprentice with BPP, you will undertake the Business Administrator Level 3 Advanced Apprenticeship.

The apprenticeship will be delivered through a blend of live online learning, pre-recorded lectures and workplace support.

  • Enthusiastic
  • Passionate
  • Focused
  • Great communication
  • Reliable
  • Proactive
It is hoped that following successful completion of the Apprenticeship programme there will be opportunities to commence with EY at Admin Intermediate Level.
  • 27 Days Holiday plus Bank Holiday

Opportunities with Amey

Amey is one of the leading infrastructure services and engineering company. We are at the heart of modern Britain, helping the economy to grow by designing, maintaining, and transforming the nation’s strategic assets. We employ over 14,000 people which maintains the UK’s Road and rail infrastructure, keep schools safe, and managing the UK’s defence estate. All of this is underpinned by our leading consulting capabilities which uses engineering design to manage the services we all use and rely on.

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