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HR Admin Apprentice

  • QA Apprenticeships
  • Edinburgh, City of Edinburgh
  • £7.21 per hour

Vacancy provider logo for QA

  • GMFJ Reference
  • Wages
    £7.21 p/h
  • Hours
    35.00 per week
  • Date Posted
  • Start Date
  • Duration
    Not Specified

  • Location
  • Status
    Now Taking Applications
  • Sector
    Business & Administration
  • Opportunity Type
    Advanced Level 3
  • Employer
    QA Apprenticeships


Employer Description:

Our client ensures that the people of Scotland, regardless of wealth, background or location, have access to the very best independent, objective legal advice. They have been at the forefront of legal excellence since 1532 and regulate the training and professional practice, conduct and discipline of advocates.

Vacancy Description:

To assist the HR Department to provide a professional HR service to all Faculty and FSL managers, and their staff, which is consistent with fair, equitable employment practices and contemporary best practice employee relations.

HR System

  • Learn and take accountability of the HR System, Cascade updates for staff changes such as changes in address, contract variations, employee benefits etc.

  • Record training sessions on the system and track attendance.

  • To ensure absences are recorded on the absence tracker and notify the HR team of Absence Management Procedure triggers.

  • Support the administration of the yearly Salary Review and to update the HR system.

  • To ensure data is maintained and accurate.


  • Posting vacancies on the Faculty recruitment site and external websites.

  • Ensuring applicants have received application packs and fully completed applications are saved.

  • Contacting applicants to set up interviews and assist with recruitment paperwork.

  • Update all applicants on their application status with the support of HR lead handling the recruitment.

Health & Safety/Wellbeing/MHFA

  • On a weekly basis, ensure the food provisions cupboards are restocked and advise Facilities department of stock levels.

  • Assist the HR team with the Health and Safety, Wellbeing and Mental Health First Aiders (MHFA) Committee meetings.

  • Support the HR team in completing the actions from the meetings.

HR Files – Archiving Project

  • Support the archiving project of scanning paper files to electronic files over the course of the apprenticeship.

  • To archive Staff files accurately in terms of active and inactive files. Ensure all files are recorded alphabetically.

HR Budget

  • Ensure all invoices are recorded on the HR Budget spreadsheet and invoices are sent to the accounts in a timely manner.

HR Other 

  • Support the team with general administration enquiries, by email, telephone or in person.

  • To undertake any other duty or project as reasonably requested by the Head of HR.

Personal Qualities:

  • An effective communicator both written and verbally with stakeholders at all levels

  • A proactive attitude with the desire to learn

  • High level of accuracy and attention to detail

  • Ability to show discretion and ensure confidentiality

  • Strong organisational and time management skills

  • Good IT skills and the ability to use Microsoft office - Word, Excel & PowerPoint

Additional Information:

  • Salary: £15,000 per annum

  • Working hours: 35 hours per week, Monday - Friday, 9am until 5pm


  • Experience of working with apprentices and of those apprentices completing their qualification

  • Centrally located in Edinburgh, plenty of travel routes

  • A good opportunity to gain valuable experience in a HR environment

Future Prospects:

  • 90% of QA apprentices secure permanent employment after completing: this is 20% higher than the national average.

Important Information:

This vocational apprenticeship comprehensively supports your specific job role with this particular employer.  Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work.  They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.

Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.

On completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at SCQF Level 6 or Level 8. 

If you are interested in starting your career and receiving a work based qualification at the same time APPLY NOW!

For more information about this vacancy please contact QA on 01793696141 (Ref ID: 251320)

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