- GMFJ Reference
253046
- Wages
£6.25 p/h
- Hours
40.00 per week
- Date Posted
07/08/2024
- Start Date
21/10/2024
- Approx. Duration
18 months
- Location
Crediton
- Status
Now Taking Applications
- Sector
Customer Service
- Opportunity Type
Intermediate Level 2
- Employer
Arque Ltd
Description
You
will be part of a busy office supporting the office manager in organising the
office and ensuring it runs smoothly. Assisting the managers with various
different administrative tasks e.g. Estimating, Contracts, Health, Safety and
Environment. Supporting the site managers on site.
Duties will also include:
- Phone –
Responsible for answering all incoming phone calls, collating relevant
information to transfer the call to the correct colleague promptly, taking
messages and relaying them in a timely manner. Managing the answerphone
and dealing with general enquiries within the scope of your remit.
- Reception –
Responsible for meeting and greeting all visitors to the Arque Office
professionally.
- Deliveries -
Receiving, unpacking, checking against delivery note and distribution of
items received at the office.
- Post -
Opening and distributing post.
- Emails -
Monitoring of the company email inbox, and redirection of emails as
appropriate.
- Filing -
paper and electronic.
- Stock Control
– regular stock taking of supplies, to include workwear, stationery,
safety gear (PPE), first aid and refreshments and replenishing stock in
line with minimum stock level limits.
- Estimating
Support – Managing the emails received. Accessing various platforms to download all tender
information, printing of drawings and relevant tender documents, creation
of paper and electronic estimate files and updating the in-house IT
systems in line with process.
- Orders -
Creating and issuing orders to suppliers and subcontractors, using our
various in house IT systems to document accurately
- Enquiries -
Issuing enquiries to suppliers and sub-contractors, as directed.
- Supporting
the Managers and Accountant with general administrative duties, such as:
- Photocopying/scanning
- Proof
reading letters.
- Reviewing
Construct software to ensure information is up to date.
- Invoices -
Uploading Invoices received to the construction management system.
For more information about this vacancy please contact Exeter College on 01392 400800 (Ref ID: 253046)
Company website : www.arque.co.uk
Good standard of English, Maths and IT; Word,
Excel, Outlook proficiency. PowerPoint would be an advantage.
GCSE Level 4/C in English & Maths (or equivalent).
One day a week (during term time) to be spent at college working towards the Level 2 Customer Service Practitioner apprenticeship.
Positive attitude, good with people, good
organisational skills, flexibility, willing to learn and hard working.
Upon successful completion of this apprenticeship we would like to upskill the candidate through the Level 3 Business Administration apprenticeship if they choose.