- GMFJ Reference
256921
- Wages
£21,840 p/a
- Hours
35.00 per week
- Date Posted
15/01/2025
- Start Date
08/09/2025
- Approx. Duration
16
- Location
Manchester
- Status
Now Taking Applications
- Sector
Business & Administration
- Opportunity Type
Advanced Level 3
- Employer
Irwin Mitchell LLP
Description
This business administration apprentice
role is designed to teach valuable administration skills, and give you
experience of working in a busy office.
Your main responsibilities within the department will include the
following:
- Support the delivery
of high levels of client communication.
Providing support wherever possible across the team and clients by
dealing with queries and enquiries and ensuring Partners and fee earners are
able to respond to queries from clients and other parties.
- The role must ensure
that the fee earners are able to focus their time on activity which increases
revenue by coordinating all other activities and taking responsibility for
delivering consistency across the Group.
- Support fee earner
email management, ensuring emails are filed in the relevant electronic system
in accordance with procedures, processes and policies.
- Manage fee earner
diaries via the electronic calendar system.
Ensuring accurate information is included.
- Arrange conference
calls, follow procedures to book meeting rooms and video conferences when
required and cancel those as soon as possible if arrangements change. Ensuring that room bookings are made with
sufficient information to enable Reception to have full details; use the
appropriate room booking form to do this.
- Book travel
arrangements and accommodation in accordance with our Policy.
- Prepare agenda for
meetings, collate papers for meetings ahead of the meeting in a timely manner,
take minutes of meetings and produce those minutes as soon as possible after
the meeting.
- Coordinate an
efficient and accurate billing process and support fee earners with providing
the right level of information to clients to ensure swift payment of
invoices. Liaise with our Finance Team
in the delivery of this. Undertake
regular reviews of matter lists with fee earners to ensure high levels of
financial hygiene.
- Support our Group
Sales & Marketing Team in the hosting of events in the relevant location or
events in connection with Business Legal Services and/or Private Wealth
- Undertake file opening procedures ensuring all aspects of the process
are completed including all compliance checks, creation of letters of
engagement and, where relevant, completion of the pricing and resourcing model.
- Work collaboratively with your Personal Assistant colleagues within
your location and across the Group to provide a seamless and efficient, top
quality service to the business.
- Maintain email distribution lists; ensuring they are kept up-to-date.
- Ensuring relevant pages of the intranet for
your location, team, departments and kept up-to-date
Company Benefits:
- 25 days annual leave, with the opportunity to buy additional
leave
- Two fundraising days in a year to give back to the community
(fully paid!)
- Westfield Health membership, offering discounted leisure and
travel and refunds on medical services
A huge number of well-being
initiatives to encourage positive mental health both in and out of the
workplace as well as flexible working options to ensure that you are fully
supported to work the way that best suits you. Their social responsibility
programme is fundamental to who they are.
For more information about this vacancy please contact Damar Training on 0161 480 8171 (Ref ID: 256921)
Company website : https://www.IrwinMitchell.com
- Excellent communication skills (both written and verbal)
- Excellent time management and organisational skills
- Proficient in IT packages including Microsoft Word, Office and Excel
- Ability to work well and with discretion
- Professional presentation and manner
- Able to work on own and as part of team
- Ability to work in a pressurised environment
- Confident
- 5 x GCSE (A–C) or Level 9 -4 passes (or equivalent) which must include English and maths.
Business Administrator Level 3 Apprenticeship Standard
- Friendly
- Reliable
- Resilient
- Confident
- Ability to multi-task and meet deadlines
- Ability to work under close supervision and also be able to work under your own initiative
- Ability to be flexible to suit the needs of the department
- Ability to work at speed whilst maintaining accuracy and attention to detail
- Ability to work well in a business environment
There are excellent prospects for you when you complete your apprenticeship with Irwin Mitchell. You may wish to apply for other opportunities within our organisation.
Working week: Monday to Friday from 9:00am to 5:00pm with the potential to work flexibly
***WE RESERVE THE RIGHT TO CLOSE THE ADVERT EARLIER SHOULD WE RECEIVE AN UNPRECEDENTED NUMBER OF APPLICATIONS***
- As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, existing employees, clients, partners and other stakeholders.
- The background checks made will establish your eligibility to work in the UK, and criminal record check and financial checks with a credit reference agency will also be undertaken. The employment screening process will fully comply with Data Protection and other applicable laws.
- Irwin Mitchell LLP is an equal opportunity employer.
Damar is committed to safeguarding and promoting the welfare of our apprentices and expects our employer partners to share this commitment and to take appropriate steps to ensure that learning takes place in a safe, healthy and supportive environment.