- GMFJ Reference
257039
- Wages
£21,840 p/a
- Hours
35.00 per week
- Date Posted
21/01/2025
- Start Date
08/09/2025
- Approx. Duration
16
- Location
Newcastle Upon Tyne
- Status
Now Taking Applications
- Sector
Business & Administration
- Opportunity Type
Advanced Level 3
- Apprenticeship Standard
Business administrator (ST0070)
- Employer
Irwin Mitchell
Description
This business administration apprentice role is designed
to teach valuable administration skills, and give you experience of working in
a busy office.
Your main
responsibilities within the department will include the following:
- Support the
delivery of high levels of client communication. Providing support wherever possible across
the team and clients by dealing with queries and enquiries and ensuring
Partners and fee earners are able to respond to queries from clients and other
parties.
- The role must
ensure that the fee earners are able to focus their time on activity which
increases revenue by coordinating all other activities and taking
responsibility for delivering consistency across the Group.
- Support fee
earner email management, ensuring emails are filed in the relevant electronic
system in accordance with procedures, processes and policies.
- Manage fee earner
diaries via the electronic calendar system.
Ensuring accurate information is included.
- Arrange
conference calls, follow procedures to book meeting rooms and video conferences
when required and cancel those as soon as possible if arrangements change. Ensuring that room bookings are made with
sufficient information to enable Reception to have full details; use the
appropriate room booking form to do this.
- Book travel
arrangements and accommodation in accordance with our Policy.
- Prepare agenda
for meetings, collate papers for meetings ahead of the meeting in a timely
manner, take minutes of meetings and produce those minutes as soon as possible
after the meeting.
- Coordinate an
efficient and accurate billing process and support fee earners with providing
the right level of information to clients to ensure swift payment of
invoices. Liaise with our Finance Team
in the delivery of this. Undertake
regular reviews of matter lists with fee earners to ensure high levels of
financial hygiene.
- Support our Group
Sales & Marketing Team in the hosting of events in the relevant location or
events in connection with Business Legal Services and/or Private Wealth
- Undertake file opening procedures ensuring all aspects of the process
are completed including all compliance checks, creation of letters of
engagement and, where relevant, completion of the pricing and resourcing model.
- Work collaboratively with your Personal Assistant colleagues within
your location and across the Group to provide a seamless and efficient, top
quality service to the business.
- Maintain email distribution lists; ensuring they are kept up-to-date.
- Ensuring
relevant pages of the intranet for your location, team, departments and
kept up-to-date
Company Benefits:
- 25 days annual leave, with the opportunity to buy additional leave
- Two fundraising days in a year to give back to the community (fully paid!)
- Westfield Health membership, offering discounted leisure and travel and refunds on medical services
- A huge number of well-being initiatives to encourage positive mental health both in and out of the workplace as well as flexible working options to ensure that you are fully supported to work the way that best suits you.
- Their social responsibility programme is fundamental to who they are.
For more information about this vacancy please contact Damar Training on 0161 480 8171 (Ref ID: 257039)
Company website : https://www.IrwinMitchell.com
- Excellent communication skills (both written and verbal)
- Excellent time management and organisational skills
- Proficient in IT packages including Microsoft Word, Office and Excel
- Ability to work well and with discretion
- Professional presentation and manner
- Able to work on own and as part of team
- Ability to work in a pressurised environment
- Confident
- 5 x GCSE (A–C) or Level 9 -4 passes (or equivalent) which must include English and maths.
Business Administrator Level 3 Apprenticeship Standard
- Friendly
- Reliable
- Resilient
- Confident
- Ability to multi-task and meet deadlines
- Ability to work under close supervision and also be able to work under your own initiative
- Ability to be flexible to suit the needs of the department
- Ability to work at speed whilst maintaining accuracy and attention to detail
- Ability to work well in a business environment
There are excellent prospects for you when you complete your apprenticeship with Irwin Mitchell. You may wish to apply for other opportunities within our organisation.
Working week: Monday to Friday from 9:00am to 5:00pm with the potential to work flexibly
***WE RESERVE THE RIGHT TO CLOSE THE ADVERT EARLIER SHOULD WE RECEIVE AN UNPRECEDENTED NUMBER OF APPLICATIONS***
- As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, existing employees, clients, partners and other stakeholders.
- The background checks made will establish your eligibility to work in the UK, and criminal record check and financial checks with a credit reference agency will also be undertaken. The employment screening process will fully comply with Data Protection and other applicable laws.
- Irwin Mitchell LLP is an equal opportunity employer.
Damar is committed to safeguarding and promoting the welfare of our apprentices and expects our employer partners to share this commitment and to take appropriate steps to ensure that learning takes place in a safe, healthy and supportive environment.