Business Administration Apprentice

• Act as the first point of contact for clients, candidates, and visitors.

• Manage inbound calls and emails, redirecting enquiries appropriately.

• Open, distribute, and action daily post.

• Format candidate CVs for submission to clients.

• Maintain office supplies and equipment, including stationery, IT, and office facilities.

• Assist in organising staff cover, sickness records, and general office upkeep.

• Process weekly payroll accurately and on time.

• Distribute and collect timesheets from clients and candidates.

• Verify hours, dates, and approvals before submission.

• Enter payroll data into internal systems and resolve discrepancies.

• Liaise with payroll providers to resolve queries and exceptions.

• Register new starters for payroll and ensure compliance with payroll deadlines.

• Register new candidates on the in-house recruitment system.

• Collect and verify Right to Work documents, qualifications, and references.

• Ensure candidate compliance with ISO recruitment standards.

• Maintain accurate candidate records, appraisals, and documentation.

• Manage duplicate records and database housekeeping.

• Build and maintain strong relationships with clients.

• Manage client queries regarding payroll, invoicing, and compliance.

• Issue contracts, terms of business, and documentation as required.

• Support consultants with sales leads from candidate referencing and job applications.

• Assist in sourcing, screening, and registering candidates.

• Advertise job vacancies across relevant platforms.

• Support consultants with candidate shortlists and availability updates.

• Collect candidate appraisals and feedback at contract completion.

• Promote compliance with company Health & Safety policies.

• Carry out office safety checks, audits, and first aid stock control.

• Report and record accidents in line with procedures.

We are looking for someone who is:

• Highly organised with excellent attention to detail.

• Proficient in Microsoft Office and comfortable using recruitment/CRM systems.

• Able to work to strict deadlines, especially around payroll processing.

• A confident communicator with strong interpersonal skills.

• Professional, reliable, and adaptable with a proactive “can-do” approach.

• Competitive salary (depending on experience).

• Opportunity to progress to Senior Office Administrator.

• Full training on internal systems.

• Supportive team environment.

• Opportunity to develop within the recruitment sector.