Business Administrator Apprentice

Key Responsibilities

? Manage the CEO’s diary, meetings, and appointments (business and personal).

? Control access to the CEO and act as a first point of contact for staff, clients, and

suppliers.

? Organise and book travel, transport, transfers, and accommodation (including

occasional family travel).

? Remind the CEO of important deadlines and maintain effective administrative

procedures.

? Produce timelines and reviews for ongoing projects.

? Liaise with internal teams, clients, and external partners on behalf of the CEO.

? Oversee personal tasks such as scheduling home maintenance, car MOTs/services,

and other personal arrangements.

? Collate and manage the CEO’s monthly expenses.

? Take minutes in meetings, circulate follow-ups, and ensure action items are tracked

and completed.

? Draft, review, and send communications on behalf of the CEO.

? Arrange dinners, social events, and public appearances.

? Conduct research for new business projects and prepare award submissions.

Training and Apprenticeship

You’ll receive dedicated training as part of the Business Administrator (Level 3)

apprenticeship.

Training time is allocated away from normal working duties to help you gain professional

knowledge and skills essential to your role.

Entry Requirements

Essential Qualifications:

? GCSE English (Grade 4–9 or A*–C)

? GCSE Maths (Grade 4–9 or A*–C)

Desirable Qualifications:

? A Level in any subject (Grades A*–E)

If you have other relevant qualifications or experience, the apprenticeship can be tailored

to your existing knowledge.

Skills and Attributes

Essential Skills:

? Strong communication and IT skills

? Excellent attention to detail and problem-solving ability

? Administrative and numerical proficiency

? Teamworking and interpersonal skills

? Professional telephone manner and confident communication style

? Proficient in Microsoft Excel and Office applications

? Highly organised, proactive, and self-motivated

? Positive, enthusiastic, and polite demeanour

? Ability to multitask and remain calm under pressure

Desirable:

? Experience in real estate or property management

? Good negotiation skills and flexibility

? Solution-oriented, with a proactive working approach

Personal Qualities

A Personal Assistant role suits someone who:

? Thrives in a fast-paced, dynamic environment

? Is punctual, reliable, and adaptable

? Demonstrates professionalism, discretion, and composure

? Enjoys organising, planning, and helping others succeed