- GMFJ Reference
89661
- Wages
£7.08 p/h
- Hours
37.50 per week
- Date Posted
16/08/2018
- Start Date
01/10/2018
- Approx. Duration
18 months
- Location
Truro
- Status
Now Taking Applications
- Sector
Business & Administration
- Opportunity Type
Advanced Level 3
- Employer
Royal Cornwall Hospitals Trust
Description
You will be expected to have key skills in communication, organisation, time management, numeracy, accuracy and own initiative and to develop these skills further in order to provide a comprehensive and effective administrative service.
We require a good working knowledge of the Microsoft Office Suite along with good general IT skills which can be developed further within the post. Good communication skills, attention to detail and working to a high standard of detail and accuracy are critical to the role. Previous experience of working in a busy office environment, providing administrative support to multiple people, data entry / spreadsheets would be desirable but not essential.
Experience of arranging meetings, minute taking and event planning and organisation would be a distinct advantage. The successful candidate will be required to work as part of a team, communicating effectively and courteously with a wide range of internal / external personnel.
You will be expected to represent the department at events and be an advocate for the apprenticeship scheme as well as support colleagues on work placement programmes. The successful post-holder will support the Senior Research Management Team and will be based with a member of the Senior Management Team. The role will involve setting up and booking meetings, creating agendas, taking minutes and distributing these to relevant parties. It will also include general administrative support for the management team, including filing, photocopying, data entry, producing letters / reports and some database / spreadsheet work.
Another aspect of the role involves event planning, organisation and support as well as fundraising for our charities which may occur outside of normal working hours, although this will be rare.
The closing date is: 10/09/18.
Please follow the below link to apply: http://jobs.royalcornwall.nhs.uk/job/-v1246226?_ts=30647
For more information about this vacancy please contact Truro and Penwith College on 01872 305500 (Ref ID: 89661)
Company website : https://www.royalcornwall.nhs.uk/our-organisation/work-with-us/jobs-and-recruitment/
- Working knowledge of MS Office Suite.
- Good IT skills.
- Good communication and interpersonal skills.
- Good organisational skills.
- Confident in use of different data entry systems.
- Ability to concentrate to assure high standards of detail and accuracy.
- Able to communicate effectively with staff of different disciplines.
- Ability to work independently and on own initiative with guidance available from colleagues.
- Understanding of clinical research process.
- GCSE A* - C in Mathematics and English or equivalent qualification.
- NVQ Level 2 in Business Administration or equivalent (must include Level 1 Maths).
- IT Literate and experience of using Microsoft packages including Word and Excel.
- Willingness to undertake ICH-GCP (Good Clinical Practice) training or willing to undertake suitable training.
- ECDL or equivalent IT qualification.
- Day 1 Programme Induction and PDP Time Management Managing own performance Prioritising workload
- Day 2 Communications Influencing skills Internal stakeholders/customer management Interpersonal skills
- Day 3 Managing/chairing meetings Managing small scale events eg: internal conferences Minute taking
- Day 4 Business Awareness Business types, structures Business markets
- Day 5 Financial Management
- Day 6 Study day Practice tests (based on previous content)
- Day 7 Teamwork
- Day 8 Legislation H&S Include COSHH, RIDDOR, Risk Assessments
- Day 9 Legislation E&DDPA & GDPR Freedom of Information
- Day 10 Legislation Employment Relations Working time Directive PUWER Environment and Sustainability
- Day 11 Producing documents Following processes Quality / Audit processes
- Day 12 Study day Practice tests (based on previous content)
- Day 13 Windows ‘Office’Word including mail merge, PP
- Day 14 Excel Data Analysis and presentation
- Day 15 Databases Data analysis and presentation
- Day 16 Business planning Organising work Coaching and mentoring others
- Day 17 Business improvement Problem solving Apprentices will be asked to work with their manager to identify a business improvement project
- Day 18 Study day Practice tests (based on previous content)
- Day 19 Presentation skills
- Day 20 Project management and development Apprentices will be required to present their improvement project
- Day 21 Change management
- Day 22 Study day and individual project development reviews Practice tests and practice presentation
- Day 23 Employer presentation – morning Study day – afternoon Portfolios to be completed by this date October 2019 Mock End Point Assessments – Q&A on portfolios with Training Advisor (month 13)November 2019 Mock End Assessment – Q&A on portfolio with Training Advisor and Employer
- By end November 2019 Arrange Final End Point Assessments (month 14)December 2019 / January 2020 Final End Point Assessments by Awarding Organisation (month 15/16)
- An aptitude to learn quickly under supervised direction.
- Attention to detail.
- Ability to work under pressure, prioritise workload and meet deadlines as well as being confident to communicate any barriers to this.
- Take responsibility for developing oneself (evidence of self-development through shadowing / work experience / training).
- To be able to work as part of a large team.
On successful completion of the apprenticeship there is a possibility of a job role.
The post-holder must comply with all RCHT Policies and Procedures. The post-holder must work within infection control guidelines to ensure that work methods do not constitute a risk of infection either to the health care professional, to the client or to any persons working / visiting in RCHT premises. This job description is subject to the Terms and Conditions of service of Royal Cornwall Hospitals NHS Trust, and the post-holder will undertake any other duties which may be required from time to time. THIS JOB DESCRIPTION IS SUBJECT TO REVIEW IN CONSULTATION WITH THE POST-HOLDER.