- GMFJ Reference
195194
- Wages
£22,000 p/a
- Hours
37.50 per week
- Date Posted
01/07/2022
- Start Date
05/09/2022
- Approx. Duration
13 months
- Location
London
- Status
Now Taking Applications
- Sector
Accountancy
- Opportunity Type
Intermediate Level 2
- Apprenticeship Standard
Accounts or finance assistant (ST0608)
- Employer
Bates Wells
Description
Working within the Finance department, the post holder will
work under the guidance of the Finance Manager and Finance Supervisor and
support them in providing a high-quality legal cashier service to the firm.
The role is to carry out a range of core legal cashier
duties and to provide administrative support within the Finance Department.
Common to all required tasks is the need to process
accurately and timely office and client receipts and payments in accordance
with the SRA Accounts rules and the firm’s procedures. In addition, key tasks
will include carrying out daily and monthly bank reconciliations, controlling
the supplier and disbursement ledgers, checking staff expenses are in
accordance with the firm’s policy, and assisting with managing the firm’s
residual client balances.
The post holder should possess effective communication
skills and will be required to explain and discuss the output from their work
with their manager and other finance staff, to communicate clearly with the
wider firm, and to build effective relationships.
The post holder will be required to update and maintain
spreadsheets, databases and specialist computer applications within predefined
procedures and rules.
The post holder will be required to have attention to
detail and to be able to prioritise and manage their workloads to deadlines.
MAIN DUTIES & RESPONSIBILITIES
Communication:
- Liaise with fee earners and practice support to ensure
actions the post holder is required to action have been instructed in
accordance with the firm’s policies and procedures.
- To monitor the finance department email inbox, respond and
action financial queries received, or escalate to management to respond.
- Keep relevant personnel abreast of what you are dealing
with as necessary and help resolve queries as they arise.
Processing and checking:
- Maintain a process for managing and processing receipts and
payments accurately and timely. Utilising spreadsheets to manage, control and
input transactions into the practise management system.
- Quick to learn how to use the firm’s Practise Management
System to undertake the processing, recording, reporting, and reconciliation
tasks required.
- Analyse, investigate and resolve queries and discrepancies.
Policy and Service Development:
- To support the wider objectives of the finance department
as appropriate.
Financial and Physical Resources:
- Maintenance of the firm’s supplier and disbursement ledgers
and the correct allocation of invoices and payments to the correct ledgers.
- To ensure the bank reconciliations within the practice
management system are correct and up to date.
Information Resources:
- To promote a culture of responsible use of the firm’s
resources.
Effort, Skills and Working:
Physical Skills:
- IT Skills (MS Office applications).
- Good Communication.
- Attention to Detail.
Physical Effort:
- Prioritise workload and have good
time management.
- Ability to use own initiative.
- Be flexible in working hours to
cover the needs of the service and sickness sometimes at short notice.
- Ability to learn and to adapt to new situations
as they arise.
Mental Effort:
- Frequent
and occasionally prolonged concentration is required when checking information
on systems or when dealing with the operational pressures of the day-to-day
activities.
Emotional Effort:
- Polite,
friendly and helpful.
Working Conditions:
- The
post holder will be working at a computer for much of each day and will need to
concentrate for extended periods of time whilst also being able to handle
conflicting and unpredictable demands.
This
job profile is not a definitive or exhaustive list of responsibilities but
identifies the key responsibilities and tasks of the post holder. The specific
objectives of the post holder will be subject to review as part of the
Appraisal and Development Plan process.
For more information about this vacancy please contact Kaplan Financial on kaplan.recruitment@kaplan.co.uk (Ref ID: 195194)
Company website : https://bateswells.co.uk/
- Experience of
dealing with a high workload.
- Good
communication skills, including listening and explaining.
- Able to establish
positive relationships and mutual respect with people of all levels.
- MS Office
applications – (Outlook, Word, Excel and Power Point) to intermediate
level.
- Attention to
detail and ability to spot inconsistencies in data.
- Able to
demonstrate initiative and problem solving skills.
Accounts/Finance Assistant Apprenticeship Level 2
This level is ideal for existing staff or new talent in accounting and finance. Their work could include basic bookkeeping activities, working with sales and purchase ledgers, running calculations to ensure that records and payments are correct, recording of cash and data entry.
Learners will complete the mandatory AAT Level 2 Certificate in Accounting. The Certificate in Accounting comprises of four exams and an End Point Assessment. You must successfully complete the following:
Introduction to Bookkeeping (ITBK)
Principles of Bookkeeping Control (POBC)
Principles of Costing (PCTN)
Business Environment (BESY)
EPA - In Tray exercise
Training will be provided by attending either face-to-face classroom based lessons, Live Online sessions or OnDemand. An apprenticeship has to be relevant to the job you are undertaking and you must dedicate 20% of your time towards it.
- Committed to studying
towards a professional
qualification.
- Team Player.
- Must have
integrity and maintain confidentiality.
- Confident and
self-reliant.
- Must be prepared
to work flexibly.
- Self-motivated
and able to work to tight deadlines.
- Able to
consistently adopt behaviours that demonstrate a commitment to and
understanding of the Trust values to Care, Excel and Innovate towards everyone
who uses or delivers our patient services.
- Individuals will have the opportunity to be apply and considered for future
opportunities at the firm.
Benefits Include:
- 25 days holiday in addition to public holidays
- Private Medical Insurance
- Aviva Pension Scheme