- GMFJ Reference
249233
- Wages
£13,500 p/a
- Hours
35.00 per week
- Date Posted
25/04/2024
- Start Date
27/05/2024
- Approx. Duration
16 months
- Location
Sheffield
- Status
Now Taking Applications
- Sector
Business & Administration
- Opportunity Type
Advanced Level 3
- Employer
Howells LLP
Description
Howells aims to provide a
holistic service and administrators are encouraged to work together with fee
earners and with employees in other departments to ensure the best quality
service.
Main Responsibilities:
- To maintain accurate and up to date paper and
electronic records
- To work with and on behalf of fee earners/business
support
- To handle communication including telephone
calls, letters and emails with external and internal customers
- To follow and comply with agreed processes and
procedures
- To carry out general office duties
- To provide an effective internal/external
postal service for the fee earners in the office
- To support in the archiving and scanning of
files
- To provide support when needed to
internal/external auditing processes
- To carry out reception duties as cover for the
reception team, including greeting clients, making appointments and any admin
duties associated with reception
- To provide support to secretarial teams as and when
needed
The apprentice secretaries
main day to day tasks are:
- Handling all telephone calls in a professional
and courteous manner, ensuring all calls are directed correctly and messages
get to the appropriate person
- Passing messages to fee earners promptly
- Ensuring all incoming post and faxes are sorted
and distributed quickly and efficiently
- Giving clients information and proactively
responding to client’s enquiries, as appropriate
- Operating the diary system efficiently
including making appointments
- Making up new files
- Maintaining files, keeping them tidy and in
order
- Ensuring that physical files reflect electronic
files
- Closing and sending files for archiving
promptly
- Scanning and maintaining the archiving system
- Photocopying and filing
- Ensuring all outgoing post is processed and
ready for collection each day
- Carrying out general office duties, including
filing, faxing, photocopying and emailing
Typing, if required
Company Benefits
- Flexi time taken has to be agreed.
- Holidays are 31 days which includes bank holidays plus 4 days flex and 3 days for close down over Christmas.
- They have a monthly star award voucher
- Cycle to work scheme
- Company pension
- Social fund
For more information about this vacancy please contact Damar Training on 0161 480 8171 (Ref ID: 249233)
Company website : https://www.howellsllp.com/
- Communication
– written and spoken, active listening
- Ability
to learn
- Ability
to work well with people from a variety of backgrounds
- Computer
Literacy
- Ability
to work as part of a team
- Ability
to manage workload
- Ability
to work on own initiative
- Excellent
client care
- 5 x GCSEs including maths
and English Grade C/4 or above
- A Levels or
equivalent desirable
Level 3 Business Administrator apprenticeship standard, with Legal Pathways.
- Ambitious and keen to embrace new challenges
- Willingness to develop and learn new skills
This will be discussed at interview stage
Working week 9am till 5pm Monday to Friday.
Damar is committed to safeguarding and promoting the welfare of our apprentices and expects our employer partners to share this commitment and to take appropriate steps to ensure that learning takes place in a safe, healthy and supportive environment.