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Payroll administrator apprenticeships

Book-keepers, payroll managers and wages clerks > Payroll Administrator

Administration | Business and finance

Payroll administrator apprenticeships - where to start

You can get into this job through
  • a college course
  • an apprenticeship
  • applying directly
  • a specialist course run by a professional body

    • College
    You can do an introductory course in bookkeeping and payroll, which can be studied at a college or by distance learning. Courses include a Foundation Certificate in Bookkeeping, a Level 1 Certificate in Payroll or a Level 1 or 2 Certificate in Bookkeeping.


    Entry requirements for these courses vary. 

    Apprenticeship
    Apprenticeships relevant to this role include a Level 3 Payroll assistant or a Level 5 Payroll assistant manager apprenticeship.

    You'll usually need 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, including English and maths, for a Level 3 apprenticeship. You'll also need 4 or 5 GCSEs at grades 9 to 4 (A* to C) and A levels, or equivalent, for a higher or degree apprenticeship.

    Direct Application
    You could apply directly for job vacancies. Some employers will expect you to have GCSEs at grades 9 to 4 (A* to C), or equivalent, including maths. While experience in payroll isn't always essential, a background in bookkeeping and accounts could help improve your job prospects.

    Other Routes
    You can do qualifications offered by The Chartered Institute of Payroll Professionals to help get into this job. Qualifications vary from introductory courses to postgraduate level. 

    Payroll administrator apprenticeships - what it takes

    Skills and knowledge

    You'll need: 

    • to be thorough and pay attention to detail 
    • administration skills 
    • the ability to work well with others 
    • sensitivity and understanding 
    • the ability to work on your own 
    • maths knowledge 
    • patience and the ability to remain calm in stressful situations 
    • knowledge of English language 
    • to be able to use a computer and the main software packages competently

    Payroll administrator apprenticeships - what you'll do

    Day-to-day tasks

    You may: 

    • check how many hours employees have worked 
    • calculate and issue pay by cash, cheque or electronic transfer
    • deduct tax and national insurance payments 
    • process holiday, sick and maternity pay, and expenses 
    • calculate overtime, shift payments and pay increases 
    • answer staff queries about timesheets or pay slips issue 
    • P45s and other tax forms
    Working environment
    You could work in an office.

    Career path and progression - Payroll administrator apprenticeships

    With experience, you could progress to payroll supervisor or manager.

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    Considering an Apprenticeship?

    There are lots of benefits to apprenticeships, here are our top 5:

    Paid Training

    Not only will your organisation (or the Government) pay for all of your training, but you’ll be paid to do it. That means you could actually get paid to get your degree and have no debt!

    Range of career opportunities

    There are over 625 different apprenticeships to choose from, in a range of industries. Whether you’re interested in law, marketing, construction, or engineering, you’ll find something up your street!

    Earn & learn

    As an apprentice, the minimum you’ll earn is £6.20 an hour, but we’ve seen apprentices earn a starting salary of up to £30,000 a year! You could also get other employee benefits like gym memberships, paid holiday, and sick pay.

    Great career prospects

    Employers think apprentices are 15% more employable than those with other qualifications. In fact, many large employers train their graduates and apprentices together!

    Learn on the job

    There’s only so much you can learn when you just do a qualification. As an apprentice, you’ll also get to learn on the job – whether that’s designing amazing graphics, chopping vegetables, or building engines!

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