Skip to main content

Medical secretary apprenticeships

Medical secretaries > Medical Secretary

Administration

Medical secretary apprenticeships - where to start

You can get into this job through

  • a college course
  • an apprenticeship
  • working towards this role
  • applying directly


    • College

    You could do a college course, which would teach you some of the skills and knowledge you need in this job. Relevant subjects include a Level 2 or 3 Diploma in Medical Administration. 


    You'll usually need 2 or more GCSEs at grades 9 to 3 (A* to D), or the equivalent, for a Level 2 course. For a Level 3 course you'll need 4 or 5 GCSEs at grades 9 to 4 (A* to C).

    Apprenticeship
    You can get into this role through a business administrator Level 3 (advanced) apprenticeship.

    You'll usually need 5 GCSEs at grades 9 to 4 (A* to C), or the equivalent, including English and maths, for a Level 3 apprenticeship.

    Work
    If you already work in a healthcare setting, for instance, as a receptionist or clerical assistant, it may help you move into a medical secretary role if you take a relevant qualification while you're working. The Association of Medical Secretaries, Practice Managers, Administrators and Receptionists (AMSPAR) and the British Society of Medical Secretaries and Administrators (BSMSA) offer: Level 2 Certificate and Diploma in Medical Administration Certificate in Medical Terminology

    Volunteering

    To get a job as a medical secretary, you'll need experience of working in an office, ideally in a secretarial role. Temporary work can be a good way of getting this experience.

    Direct Application
    If you want to apply directly for jobs, employers will expect you to have some GCSEs at grades 9 to 4 (A* to C), including English. You'll find it useful to have a typing or word processing qualification like an RSA certificate before you look for work. Some organisations may also want you to have knowledge of medical terminology. 

    Medical secretary apprenticeships - what it takes

    Skills and knowledge

    You'll need: 

    • administration skills 
    • customer service skills 
    • to be thorough and pay attention to detail 
    • the ability to work well with others 
    • patience and the ability to remain calm in stressful situations 
    • sensitivity and understanding 
    • the ability to accept criticism and work well under pressure
    • excellent verbal communication skills 
    • to be able to carry out basic tasks on a computer or hand-held device

    Medical secretary apprenticeships - what you'll do

    Day-to-day tasks

    Your day-to-day duties may include: 

    • handling questions from patients, staff and consultants 
    • organising a doctor's diary
    • booking consulting rooms and meetings 
    • making travel arrangements 
    • managing a waiting list of patients 
    • updating patient records and dealing with confidential information 
    • sending samples for medical testing and recording the results 
    • typing letters, clinical reports, minutes of meetings and filing 
    • monitoring an office budget and dealing with invoices
    Working environment
    You could work in an office, at a GP practice or in an NHS or private hospital.

    Career path and progression - Medical secretary apprenticeships

    With experience, you could manage a team of secretaries in a large organisation. With further training, you could become an administration manager, office manager or GP practice manager. You could also move into roles in finance or HR.

    Similar occupations







    You might be interested in these opportunities.

    Digital Operations Support Apprentice

    • Business & Administration
    • 269.15 p/w
    • Advanced Level 3
    • Bedfordshire

    Bedfordshire
    Digital Operations Support Apprentice

    pstrongAbout us:strongbr Are you ready to launch your digital career with a company thats shaping the future of training and education?br At McCrae Training, were on the lookout for a bright, motivated individual to join our dynamic team as a Digital Operations Support Apprentice.p pThis is your chance to get stuck into the fast-moving world of digital operationsgaining hands-on experience while working towards a nationally recognised qualification!br You will be invigilating training courses and using SQA connect, as well as using SQA Solar to manage qualifications and view candidate registration along with the online assessment delivery platform.p pstrongMain Responsibilities:strongp ul li1st line support advisor for the Operations Team.li liWorking collaboratively to support sales team, delivery staff and learners alike.li liProblem solving to respond and close all support tickets or escalating when required.li liBecoming the businesss systems expert for Monday.com to support with task management and report creation. li liUtilise Dante CRM to access, manage, and maintain up-to-date delegate information, supporting a data-driven approach to learner management.li liCommunicate effectively with internal teams and external stakeholders using Microsoft Outlook, ensuring timely and professional correspondence.li liCollaborate using Microsoft SharePoint to securely access, share, and co-edit company documents in a cloud-based environment.li liMaintain Dante digital records and workflows in line with organisational compliance and data protection standards.li liUsing XAMS system for the e-assessments.li liUtilising the CITB systems CITB ITC and CITB SSP for courses and online testing for delegates.li ul pstrongDesired skills and attributes:strongp ul liConfident, outgoing, and professional with excellent communication skills.li liHigh attention to detail with strong organisational and timekeeping abilities.li liCapable of working independently, using initiative, and managing workload in a fast-paced environment.li liStrong IT skills, particularly in Microsoft Office, with the ability to present information clearly.li liCommitted to completing tasks accurately, on time, and to required standards.li liExperienced in following company, client, and awarding body specifications.li liWilling to learn and contribute to continuous improvement within a small business environment.li ul pstrongHours of work: strongbr 35 hrs per week, Monday Friday, 9am 4:30pm.p pstrongSalary:strongbr Your salary could vary from 14,000 - 18,000 per annum. will be confirmed upon interviewp pstrongBenefits:strongp ul liAnnual performance and salary reviewli liCompany Pension schemeli liCompany staff benefits schemeli liAny career progression opportunitiesli liStaff training & development programmeli ul pstrongFuture prospects:strongbr 90 of QA apprentices secure permanent employment after completing their apprenticeship: this is 20 higher than the national average.p pstrongImportant information:strongbr This vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.br Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.p pOn completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at strongSCQF Level 6. strongbr If you are interested in starting your career and receiving a work based qualification at the same time, strongAPPLY NOW!strongp

    More Info & Apply
    Finance Admin Apprentice

    • Business & Administration
    • 361.55 p/w
    • Advanced Level 3
    • Bedfordshire

    Bedfordshire
    Finance Admin Apprentice

    pHarper Macleod are currently seeking a strongFinance Admin Apprenticestrong to join the Billing team within their Glasgow office.p pBased in the city centre, you will work for an organisation that provide expert advice on areas such as personal injury, employment law and medical negligence. You will pro-actively provide an efficient, organised and professional administrative service by ensuring that the team have the appropriate support for all aspects of their work activities.p pThis is a fantastic opportunity to develop within a business that has supported over 60 apprentices through their qualification in partnership with QA!p pYou will be working towards an SCQF Level 6 Diploma in Digital Application Support.p pstrongYou will be responsible for:strongp ul liSetting up and maintaining client charge out rates.li liPreparing reports for monthly invoicing cycle.li liRaising invoices.li liPreparing reports for clients.li liProviding statement of time entries for client advisors.li liProviding copy invoices.li ul pYou will utilise different MS Packages such as Outlook and Excel to do the above whilst also using 3E Thomson Reuters which is an internal finance system - don’t worry, you will receive training!p pstrongYou will need the following skills:strongp ul liExcellent communicationli liConfident with maths and numeracyli liGood IT skills (you will be inputting data)li liFantastic organisational skillsli liAbility to prioritise and work to deadlinesli liAttention to detailli ul pstrongSalary: strong21,480 per annump pstrongWorking week: strongMonday to Friday, 9am - 5pmp pstrongBenefits:strongp ul liCritical illness protectionli liDiscounted conveyancing on sales and purchasesli liDiscounted eyecareli liCharity donation through payrollli liCycle to work schemeli liBuy additional leave optionli liExtra holidays at Christmasli liCSR daysli liFunding for external trainingli liRecruitment finders feeli li4pm birthday finishli liLife assuranceli liPension schemeli liAdditional discountsli ul pstrongFuture prospects:strongbr Should you perform well in this role there is an opportunity for you to take up a permanent position at the end of your qualification. Many of our previous apprentices are still with the company.p pFuture salary will be discussed should you be offered a permanent role.p pstrongImportant information:strongbr This vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.br Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.p pOn completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at strongSCQF Level 6. strongbr If you are interested in starting your career and receiving a work based qualification at the same time, strongAPPLY NOW!strongp

    More Info & Apply
    Legal Administrator Apprentice (NMW for Age)

    • Business & Administration
    • 260.48 p/w
    • Advanced Level 3
    • Leicester

    Leicestershire
    Legal Administrator Apprentice (NMW for Age)

    This is an incredible role where you will be providing administrative support to Fee Earners and Legal Assistants within the Probate, Wills and Trusts department. You will be joining a friendly and supportive team that is determined to achieve great things and belong to a firm that rewards hard work, loyalty while recognising the need for work life balance and flexibility.

    More Info & Apply
    B&Q Customer Advisor Apprenticeship

    • Business & Administration
    • 406.72 p/w
    • Intermediate Level 2
    • Castleford

    West Yorkshire
    B&Q Customer Advisor Apprenticeship

    Join our team, and you’ll become an expert advisor. An inspiration as well as a guide. The person who gets to know every customer and their home improvement projects. Sales will be important, of course, as will things like managing stock, setting up displays, and making sure your store looks great. You’ll have the opportunity to be trained in paint-mixing and cutting timber, but truly great customer service will be your main aim.

    More Info & Apply
    Trainee Recruitment Apprentice (Business Administration)

    • Business & Administration
    • 286.90 p/w
    • Advanced Level 3
    • Newport

    Gwent
    Trainee Recruitment Apprentice (Business Administration)

    Join our dynamic recruitment team in a lively office setting where you can expect a supportive work environment, first-class management guidance, and a clear path for career growth. As a Trainee Recruitment Apprentice, you will embark on a unique, on-the-job training program designed to help you reach your full potential. With the right mix of ambition, drive, and passion, you will receive all the training needed to excel in this role.

    More Info & Apply
    Legal Administration Apprentice (Salary £18,000)

    • Business & Administration
    • 346.13 p/w
    • Advanced Level 3
    • Swindon

    Wiltshire
    Legal Administration Apprentice (Salary £18,000)

    A fantastic opportunity has arisen where you will work as a Legal Administrator apprentice, to ensure the department functions effectively.

    More Info & Apply
    B&Q Customer Advisor Apprenticeship

    • Business & Administration
    • 462.92 p/w
    • Intermediate Level 2
    • Leeds

    West Yorkshire
    B&Q Customer Advisor Apprenticeship

    Join our team, and you’ll become an expert advisor. An inspiration as well as a guide. The person who gets to know every customer and their home improvement projects. Sales will be important, of course, as will things like managing stock, setting up displays, and making sure your store looks great. You’ll have the opportunity to be trained in paint-mixing and cutting timber, but truly great customer service will be your main aim.

    More Info & Apply
    Administration and Receptionist Apprentice

    • Business & Administration
    • 283.13 p/w
    • Advanced Level 3
    • London

    London
    Administration and Receptionist Apprentice

    We are looking for a business administrator receptionist apprentice to join our law firm. The role requires a switched-on individual who is self-motivated and highly organised. Attention to detail, a high level of accuracy, fantastic customer service and communication skills are very important to be a success in this role.

    More Info & Apply
    Business Administration Apprentice

    • Business & Administration
    • 283.13 p/w
    • Advanced Level 3
    • Rusholme

    Lancashire
    Business Administration Apprentice

    Are you ready to kickstart your career in business administration? Were a growing law firm in Rusholme seeking a Business Administration Apprentice to join our friendly team.

    More Info & Apply
    Data Administration Apprentice

    • Business & Administration
    • 285.95 p/w
    • Advanced Level 3
    • Stoke-on-Trent

    Staffordshire
    Data Administration Apprentice

    pstrongAbout us:strongp pOur client specialise in providing comprehensive business rates services tailored to a wide range of clients. Their expert team is committed to delivering precise and reliable property assessments, ensuring our clients receive fair and optimal business rates. We pride ourselves on professionalism, accuracy, and a data-driven approach to client services.p pstrongOverview:strongp pOur client is looking for a detail-oriented and highly organised Data Technician Apprentice to join our team. This role will focus on ensuring the accurate entry, management, and matching of data in our CRM systems, including Salesforce. The ideal candidate will have strong data management skills and experience using CRM platforms to support the smooth operation of the office and deliver excellent client service.p pstrongResponsibilities:strongp ul listrongData Entry & CRM Management -strong Accurately enter, update, and manage client and property data in our CRM systems, specifically Salesforce, ensuring all information is current, complete, and consistent.li listrongData Matching & Quality Assurance -strong Regularly verify data from multiple sources to ensure consistency and eliminate discrepancies. Correct errors and perform data cleansing to maintain high data quality.li listrongCRM Utilisation -strong Utilise Salesforce for tracking client interactions, generating reports, and managing customer relationships. Ensure all client communications are logged accurately.li listrongReporting & Analytics - strongAssist in generating data-driven reports using Salesforce and other tools, providing insights on client status, project progress, and business performance.li listrongDatabase & Document Management - strongOrganise and maintain both digital and physical filing systems, ensuring key data is stored correctly and accessible when needed.li listrongAdministrative Support - strongProvide general administrative support, including photocopying, answering inbound calls, filing, and correspondence, with a focus on data accuracy and attention to detail.li ul pstrongDesirable skills:strongp ul liExperience in data entry, administrative, or clerical roles, with familiarity in managing data within CRM systems such as Salesforceli liProficiency in Microsoft Office Suite, particularly Excel, for managing and analysing datali liExperience with CRM systemsli liStrong attention to detailli liBasic knowledge of accounting principles is a plusli liExcellent communication skills both written and verballi liStrong organisational skillsli ul divstrongEntry requirements:strongdiv ul li3 GCSEs (or equivalent) at grades 4 (A-C) in any subjectli liGCSE Maths and English (or equivalents) at grades 3 (D or above)li liProspective apprentices must not hold an existing qualification at the same or higher level as this apprenticeship is in a similar subjectli ul divYou may also have a combination of qualifications and experience which demonstrate the minimum foundation needed for the programme. In this instance you could still be considered for the programme.div divdiv divIf you hold international equivalents of the above qualifications, at the time of your application you must be able to provide an official document that states how your international qualifications compare to the UK qualifications.div divdiv divstrongFor more information please visit the UK ENIC website.strongdiv pp pstrongWorking hours:strongp ul liMonday to Friday 10am-6pm (1 hour lunch)li li35 hours per weekli ul pstrongBenefits :br strongp ul liFree parking on siteli liMonthly bonusesli liProgression opportunitiesli ul divstrongFuture prospects:strongdiv divdiv div90 of QA Apprentices secure permanent employment after finishing their apprenticeship. Additionally, there may be opportunities to undertake further apprenticeship training as many of our programs offer on-going development tracks.div divdiv divstrongImportant information:strongdiv divdiv divOur apprenticeships are the perfect way to gain new skills, earn while you learn, and launch yourself into an exciting future. With over 30,000 successful apprenticeship graduates, we’re a top 50 training provider, dedicated to helping you succeed.div divdiv divstrongApply now!strongdiv

    More Info & Apply
    Business Administrator Apprentice Level 3

    • Business & Administration
    • 264.25 p/w
    • Advanced Level 3
    • Newcastle upon Tyne

    Tyne and Wear
    Business Administrator Apprentice Level 3

    SummaryAn exciting opportunity within Swift Motor Engineering has arisen to join this friendly family ran business as a Business AdministrationReceptionist. Working alongside two experienced members of staff, you will be mentored at every step of your apprenticeship and be able to grow and progress in the role.

    More Info & Apply
    Data and Operations Apprentice

    • Business & Administration
    • 266.77 p/w
    • Advanced Level 3
    • Hampshire

    Hampshire
    Data and Operations Apprentice

    pstrongEmployer description:strongp pPrincipal People is a leading health, safety, environmental, quality, sustainability and CSR recruitment organisation in the UK. Crafting long-term relationships is what they’re good at, and as the name suggests, theyre all about people. For over 35 years, theyve been at the forefront of the safety industry, connecting exceptional talent with great businesses.p pstrongOverview:strongp pThe Data and Operations Apprentice will support Principal People’s day-to-day operations through a combination of administrative and marketing responsibilities. This dual-focused role is designed to provide exposure to both the operational and promotional aspects of the business. The apprentice will assist with essential administrative functions, contribute to internal efficiency, and support marketing activities to promote the Principal People brand.p pstrongResponsibilities:strongp ul liMaintain and update internal databases with accurate and up-to-date information.li liCollect, organise, and cleanse data to ensure high data quality across systems.li liAssist with recruitment administration, including formatting candidate CVs, posting job advertisements on external job boards and internal platforms.li liAssist with updates to the company website, including adding new job postings and blog content.li liSupport the creation of marketing materials using basic graphic design tools (training and support provided).li liAssist in planning and promoting CSR activities and charity initiatives.li liWork closely with the Operations team to ensure marketing aligns with wider business objectives.li liProvide general administrative support, including answering and transferring calls, booking staff accommodation and travel, ordering office supplies, managing inventory.li ul pstrongDesirable skills:strongp ul liStrong attention to detail and excellent organisational skills.li liA proactive attitude with a strong desire to learn and contribute.li liAbility to take ownership of tasks and manage time effectively.li liStrong verbal and written communication skills.li liComfortable using basic IT systems including Microsoft Office and social media platforms.li liAble to work both independently and collaboratively within a team environment.li liInterest in marketing, communications or business operationsli liFamiliarity with Canva or other design tools (not required, and training will be provided).li ul pstrongEntry requirements:strongp ul li3 GCSEs (or equivalent) at grades 4 (A-C) in any subjectli liGCSE Maths and English (or equivalents) at grades 3 (D or above)li liProspective apprentices must not hold an existing qualification at the same or higher level as this apprenticeship in a similar subjectli ul pYou may also have a combination of qualifications and experience which demonstrate the minimum foundation needed for the programme. In this instance you could still be considered for the programme.p pIf you hold international equivalents of the above qualifications, at the time of your application you must be able to provide an official document that states how your international qualifications compare to the UK qualifications.p pstrongFor more information please visit the UK ENIC website. strongp pstrongWorking hours:strongp p37 hours per week.p pstrongBenefits:strongp ul li23 days annual leave & bank holidays.li liOpportunities to develop both operational and creative skills, gain experience in business systems and tools, and contribute to strategic business functions.li liDynamic, sociable office with great company culture.li liAbility to build a strong foundation in business operations while also exploring marketing and communications.li ul pstrongFuture prospects:strongp pPotential to gain a full-time role in marketing or operations on successful completion of the apprenticeshipp pstrongAbout QA:strongp pOur apprenticeships are the perfect way to gain new skills, earn while you learn, and launch yourself into an exciting future. With over 30,000 successful apprenticeship graduates, we’re a top 50 training provider, dedicated to helping you succeed.p pstrongInterested? Apply now!strongp

    More Info & Apply

    Considering an Apprenticeship?

    There are lots of benefits to apprenticeships, here are our top 5:

    Paid Training

    Not only will your organisation (or the Government) pay for all of your training, but you’ll be paid to do it. That means you could actually get paid to get your degree and have no debt!

    Range of career opportunities

    There are over 625 different apprenticeships to choose from, in a range of industries. Whether you’re interested in law, marketing, construction, or engineering, you’ll find something up your street!

    Earn & learn

    As an apprentice, the minimum you’ll earn is £6.20 an hour, but we’ve seen apprentices earn a starting salary of up to £30,000 a year! You could also get other employee benefits like gym memberships, paid holiday, and sick pay.

    Great career prospects

    Employers think apprentices are 15% more employable than those with other qualifications. In fact, many large employers train their graduates and apprentices together!

    Learn on the job

    There’s only so much you can learn when you just do a qualification. As an apprentice, you’ll also get to learn on the job – whether that’s designing amazing graphics, chopping vegetables, or building engines!

    Start searching for Apprenticeships near you

    Begin your search
    Cyber Essentials
    © 2021 GetMyFirstJob Ltd.

    Your first steps into the world of work for Apprenticeships, Degree Apprenticeships, Work Experience & Graduate Jobs