Data entry clerk apprenticeships - where to start
You can get into this job through
a college course
working towards this role
You could take a college course, to develop your computer skills while looking for work. Courses include a Level 1 Certificate for IT Users (New CLAiT), a Level 2 European Computer Driving Licence (ECDL), a Certificate in IT User Skills or a Level 2 or 3 Diploma in Business Administration.
There are no set Entry requirements for this route.
A Level 3 Business administrator may be relevant to the role.
You'll normally need some GCSEs, usually including English and maths, or equivalent, for a Level 2 (intermediate) apprenticeship.
You could move into data entry work if you've got office experience, for example, as an administrative assistant.
Employers will give you training on the job, covering their data entry systems.
You can apply for jobs directly if you've got experience of word processing, spreadsheets and databases. Employers may also ask for GCSEs in English and maths. You would normally be tested for keyboard skills and accuracy in entering data when you go for an interview.
You can get more details about careers in IT from The Chartered Institute for IT.
Data entry clerk apprenticeships - what it takes
Skills and knowledge
- administration skills
- to be thorough and pay attention to detail
- the ability to work well with others
- customer service skills
- to be flexible and open to change
- the ability to work on your own
- patience and the ability to remain calm in stressful situations
- the ability to work well with your hands
- to be able to use a computer and the main software packages competently
Data entry clerk apprenticeships - what you'll do
Your day to day tasks will depend on the type of organisation you work for. You may:
- transfer paper-based information into computer files or database systems
- update existing databases with new information
- take customer, client or patient details to add to a database
- create spreadsheets and run reports on data
- back up data to make sure nothing is lost
- process invoices
- organise paperwork and follow data confidentiality processes
You could work in an office.
Career path and progression - Data entry clerk apprenticeships
With experience, you could become a supervisor or team leader. You could also train and mentor new employees.